Payroll Specialist

MoxiWorks•Bellevue, WA

28d•Hybrid

About The Position

The Payroll Specialist will be responsible for processing semi-monthly payroll accurately and on time for US/global employees. This role involves administering payroll changes, maintaining employee payroll records, and ensuring data integrity within payroll and HRIS systems. The specialist will also serve as the primary point of contact for employee payroll questions, partnering with HR and Finance to identify process improvements, and reconciling various payroll-related accounts. Additionally, the role supports year-end payroll activities, ensures compliance with U.S. payroll regulations, and assists with Australian payroll tax returns and external audits.

Requirements

3+ years of payroll processing experience in a fast-paced organization.
Experience with Rippling Payroll strongly preferred.
Experience processing end-of-year (EOY) payroll activities and year-end reporting preferred.
Strong understanding of payroll tax regulations and wage and hour compliance.
Excellent attention to detail with strong analytical and problem-solving skills.
Advanced proficiency with Microsoft Excel, including formulas and data analysis.
Ability to manage confidential information with discretion and professionalism.
Strong communication skills and a collaborative, customer-service mindset.

Nice To Haves

Certified Payroll Professional (CPP) certification is a plus.
Experience working with HRIS and payroll integrations.
Experience in a SaaS or technology company is preferred.
Experience supporting global payroll or international payroll vendors is a plus.

Responsibilities

Process semi-monthly payroll accurately and on time for US/global employees.
Administer payroll changes, including new hires, terminations, promotions, bonuses, commissions, and benefit deductions.
Maintain employee payroll records and ensure data integrity within payroll and HRIS systems.
Serve as the primary point of contact for employee payroll questions, providing exceptional customer service and timely resolution.
Partner with HR and Finance to identify opportunities to improve payroll processes, documentation, and internal controls to increase efficiency and accuracy.
Reconcile payroll registers, payroll taxes, benefit deductions, and general ledger accounts while partnering with Accounting on month-end close activities.
Assist with year-end payroll activities, including reviewing and validating W-2s before distribution and supporting payroll audits.
Ensure compliance with U.S. federal, state, and local payroll regulations, and prepare and file monthly Australian payroll tax returns.
Support external audits and provide payroll reporting as needed.