Payroll Specialist

Housing And Community Services Inc•San Antonio, TX

4d•$22 - $24

About The Position

The Payroll Specialist supports Prospera’s mission by administering accurate and timely end-to-end payroll for all staff. The role works with employees, managers, and external vendors to provide service while maintaining confidentiality and accuracy. It also supports HR records, compliance, reporting, payroll and benefit reconciliations, and process improvement. This part-time position is in the Human Resources department, reports to the People Operations Manager, and is scheduled for 25 hours per week, Monday through Friday, with the schedule to be determined. Prospera is a mission-driven nonprofit that has provided affordable housing and support services to families since 1993. Its work is guided by integrity, accountability, excellence, commitment, dignity, fairness, and respect. All team members are expected to collaborate across departments in support of the organization’s mission. The role may access confidential employee, resident, financial, and organizational information, which must be protected and shared only with people who have a legitimate business need to know.

Requirements

Associate’s degree in human resources, business administration, accounting, finance, or a related field; equivalent experience may be considered.
At least three years of payroll processing experience.
Experience with payroll systems and HRIS.
Knowledge of payroll processing and payroll tax regulations.
Understanding of employment laws affecting payroll and benefits administration.
Ability to identify and resolve payroll and benefits discrepancies.
Strong proficiency in Microsoft Excel and other Microsoft Office applications.
Excellent attention to detail and organizational skills, with the ability to manage multiple priorities.
Strong interpersonal and customer service skills.
Ability to handle confidential information with discretion and professionalism.
Excellent written and verbal communication skills.
Ability to work independently and collaborate effectively with HR, Finance, and leadership teams.
Commitment to Prospera’s mission, values, and culture.
State-issued driver’s license required; a valid Class C Texas Driver’s License is specified.
Willingness and ability to travel occasionally within Prospera’s service area.

Nice To Haves

Certified Payroll Professional (CPP), PHR, SHRM-CP, or similar certification.
Experience with Paycom, Paylocity, ADP, UKG, or equivalent platforms.

Responsibilities

Prepare and process payroll for all employees accurately and on schedule.
Review timesheets, wage adjustments, deductions, direct deposits, payroll changes, incentives, and bonuses for accuracy and completeness.
Conduct pre- and post-payroll audits of benefit eligibility, earnings, deductions, contributions, and adjustments.
Ensure compliance with federal, state, and local payroll tax requirements.
Maintain payroll records and supporting documentation under organizational policies and federal retention requirements.
Process new hires and employee status changes in the payroll system and audit them for accuracy.
Reconcile payroll records and investigate discrepancies.
Prepare payroll reports for leadership, Finance, audits, and grant reporting as needed.
Coordinate year-end payroll processing, including tax document preparation and reconciliation.
Respond professionally and promptly to employee payroll inquiries.
Maintain accurate employee records and HRIS data.
Support HR compliance activities, audits, and reporting.
Assist with payroll and benefit reconciliations.
Participate in efforts to improve HR and payroll processes.
Perform related duties and fulfill responsibilities as required.
Collaborate and communicate with colleagues across departments in support of Prospera’s mission.
Protect confidential and sensitive employee, resident, financial, and organizational information.