Payroll Specialist

NFI Group

12d • Onsite

About The Position

New Flyer is North America’s heavy-duty transit bus leader, providing sustainable mobility solutions through transit buses, technology, and infrastructure. New Flyer is a subsidiary of NFI Group, a leader in propulsion agnostic bus and coach mobility solutions. Building on its 90+ year legacy of innovation, New Flyer is the only manufacturer offering all three types of zero-emission transit buses, with over 1,900 zero-emission buses delivered to date. New Flyer actively supports over 35,000 heavy-duty transit buses currently operated by approximately 500 agencies. POSITION SUMMARY: Accountable for the precise and prompt management of full-cycle in-house payroll for both Canadian and US employees, covering tasks such as preparing government remittances, reconciling payroll and benefit deductions, executing earnings and deductions, and handling year-end processing.

Requirements

• Post-secondary education or relevant experience in Human Resources.
• 1-3 years of payroll processing experience is preferred.
• Proficiency in Excel, Word, and Outlook.
• Ability to organize and prioritize assignments to meet tight deadlines.

Nice To Haves

• Payroll Compliance Practitioner (PCP), or Certified Payroll Manager (CPM) is an asset.
• Experience with in-house payroll processing is an advantage.
• Familiarity with US payroll processing across multiple states is an advantage but not essential.

Responsibilities

• Process full-cycle weekly and bi-weekly payroll processing, ensuring deadlines are met and activities comply with ICFR controls, payroll tax regulations, labor laws, and applicable union agreements.
• Enter, update, and validate payroll transactions to ensure accuracy and completeness.
• Review payroll information related to new hires, employee status or rate changes, and terminations.
• Maintain proper documentation for payroll inputs and processing activities in accordance with payroll policies and record-keeping requirements.
• Provide backup support to payroll team members to ensure continuity of payroll operations.
• Administer court-ordered payments and garnishments, ensuring accurate calculation, processing, and timely remittance.
• Process payroll deductions and reimbursements associated with benefit programs and company initiatives, including safety footwear, work clothing, and union-related leaves.
• Oversee deductions such as union dues, charitable contributions (e.g., United Way), and other voluntary or statutory payroll deductions.
• Reconcile and submit government payroll remittances accurately and on time.
• Support payroll compliance by following established procedures, internal controls, and ICFR requirements.
• Support with quarterly and year-end payroll activities, including T4 and W-2 reporting.
• Generate and submit Records of Employment (ROEs) for Canadian employees.
• Provide payroll data to the payroll tax team to support withholding filings and regulatory compliance.
• Prepare regular payroll reports and respond to ad hoc reporting requests as needed.
• Collaborate with HR representatives to ensure payroll data is accurate and submitted within required timelines.
• Respond to employee inquiries regarding payroll and benefits in a professional and timely manner.

Benefits

• Competitive Wages and comprehensive benefit package with Immediate benefit eligibility
• Paid holidays and vacation
• Registered pension plan with generous company match
• On-the-job training in a continuous learning environment (we invested $15.9 million in 2024)
• Advancement opportunities within our family of companies

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree