Payroll Specialist

Hire With Ease•Loveland, CO

3d•Onsite

About The Position

HVS is seeking a detail-oriented and process-driven Payroll Specialist to manage end-to-end payroll processing across four related companies. In this role, you will be responsible for processing accurate and timely semi-monthly payroll for approximately 110 salaried employees across 20+ states. You will manage complex compensation structures including commissions, expense reimbursements, bonuses, and benefits deductions, while maintaining payroll integrity and ensuring full compliance with applicable regulations. If you are highly organized, thrive on accuracy, and take pride in keeping critical behind-the-scenes operations running seamlessly, this role may be the perfect fit for you.

Requirements

3+ years of payroll processing experience, preferably in a multi-entity environment
Experience with variable compensation structures including commissions, reimbursements, and bonuses
Experience with multi-state payroll processing preferred
Proficiency in Paychex, QuickBooks, and Microsoft Excel preferred
Strong understanding of payroll practices, wage and hour regulations, and payroll tax compliance
High level of discretion and confidentiality
Exceptional attention to detail with a high degree of accuracy and accountability
Highly organized with the ability to manage multiple priorities and meet strict deadlines
Strong analytical and problem-solving skills with the ability to resolve discrepancies independently
Self-motivated and able to work independently with minimal supervision
Strong written and verbal communication skills
Collaborative team player who thrives in a connected, people-first culture

Responsibilities

Process semi-monthly payroll across multiple entities for approximately 110 employees, ensuring accuracy, timeliness, and compliance with federal, state, and local payroll tax laws
Compile, review, and validate commission reports, expense reimbursements, bonuses, garnishments, benefits deductions, and 401(k) contributions for accurate inclusion in payroll
Audit payroll data for discrepancies, identify and resolve issues before final processing, and maintain accurate payroll records across all systems.
Enter payroll general ledger entries, HSA transactions, and Paychex EFTs in QuickBooks; allocate revenue to correct state income accounts.
Ensure compliance with applicable payroll regulations, support payroll-related audits, and assist with reporting requirements as needed.
Identify opportunities to enhance payroll processes, controls, and efficiencies while maintaining strict confidentiality of employee and company information.