Payroll Specialist

Inland Regional Center•San Bernardino, CA

22d•Hybrid

About The Position

Under general supervision of the Payroll Manager, perform fiscal clerical work in connection with the calculation, examination, and reconciliation of fiscal records related to employee attendance and payroll. This role involves processing payroll, auditing timecards, managing leave of absence timecards, tracking benefit premiums, assisting with audits and CalPERS calculations, preparing final checks and journal entries for deductions, and participating in new staff orientation. The position requires maintaining confidentiality, working effectively in a team, and adhering to agency policies and procedures. The role supports a hybrid work environment and requires good communication and computer skills.

Requirements

High school diploma or equivalent.
2 years experience in payroll processing.
Knowledge of calculating minute by minute timecards.
Knowledge of office practices and procedures.
Ability to reconcile differences within the record keeping system requiring an understanding of the relationships among accounting records and documents.
Computer skills in Word, Excel, and Power Point.
Ability to use ten key calculators proficiently.
Must maintain an elevated level of confidentiality.
Ability to follow oral and written direction.
Ability to establish and maintain effective working relationships with others.

Nice To Haves

Knowledge of Family and Medical Leave Act (FMLA) and California Family Rights Act (CFRA) guidelines is preferred.

Responsibilities

Assist the Payroll Technician to complete Payroll processes accurately, and investigate discrepancies as needed in a timely manner.
Responsible for processing of top salary range annual evaluations and, when applicable, merit increases.
Responsible for auditing heavy number of timecards on an on-going basis and adhering to meeting payroll transmittal deadlines.
Monitor Payroll ResQ system.
Responsible for inputting and processing Leave of Absence timecards for employees on extended leave, e.g., medical, personal, workers’ compensation, and other types of leave of absences.
Responsible for tracking and monitoring benefit premiums for employees on an inactive status while out on extended leave.
Assist as needed during Payroll Audits and CalPERS calculations.
Prepare final checks when needed.
Prepare check request and / or journal entries for monthly disbursement of voluntary and mandatory deductions i.e. Child Support, Garnishments, Flexible Spending, deferred comp contributions, etc. as needed.
Participate in New Staff Orientation by preparing presentation materials using PowerPoint or Microsoft Word, as well as presenting the information to new staff on a weekly basis.
Recommend new procedures based on own analysis of problem.
Select, develop, or adapt most appropriate work procedures to perform duties, responsibilities, and directives.
Maintain Payroll files and ensure they are up to date.
Work with Facilities to remove old files from Payroll office and place in storage.
Keep track of Payroll forms for overtime and addendums, and follow-up with the employee and their manager and or director when needed.
Maintain good attendance and punctuality.
Adhere to and always maintain strict confidentiality.
Maintain confidentiality of items in safe and distribute as needed.
Work cooperatively and effectively with others.
Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
Use office equipment appropriately and report the need for any repairs.
Keep work area neat and orderly.
Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.
Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
Keep manager informed of pending work, work in progress and problems encountered.
Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements.
Attend training sessions as required.
Comply with and ensure program compliance with agency’s Personnel Policies and Procedures.
Perform different or additional work as assigned.