Payroll Specialist

DAIOHS U S A INC•Oakbrook Terrace, IL

4d•$27 - $33•Onsite

About The Position

The Payroll Specialist is responsible for accurately processing weekly and bi-weekly payroll for the Daiohs USA organization. The role serves as the primary contact for payroll questions and maintains employee data and documentation in the HRIS system. It also audits expense reimbursement submissions and supports compliance tracking, reporting, and internal audits. The position is in person, Monday through Friday, from 8:30 a.m. to 5:00 p.m.

Requirements

Associate degree or equivalent experience.
At least three years of hands-on payroll processing experience.
Experience processing payroll for hourly, salaried, and commission-based employees.
Working knowledge of federal, state, and local wage laws.
Experience with payroll systems and an HRIS platform.
Proficiency in Microsoft Excel, including formulas, filtering, sorting, and generating and analyzing payroll reports.
Experience reviewing timekeeping records, overtime reports, paid time off, and employee reimbursement submissions.
Strong analytical and problem-solving skills, including the ability to identify and resolve payroll discrepancies.
Strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

Nice To Haves

Experience with Paylocity.

Responsibilities

Serve as the primary contact for payroll-related questions.
Prepare and process weekly and bi-weekly payroll for hourly, salaried, and commission employees using the company’s HRIS/payroll system.
Process employee status changes, including promotions, demotions, pay changes, and leaves of absence.
Review and validate timekeeping records, pay codes, overtime, commissions, bonuses, retroactive pay, and other earnings before payroll submission.
Audit payroll registers, identify and correct discrepancies, and investigate and resolve payroll issues.
Issue or reissue off-cycle payments, manual checks, replacement checks, and final paychecks as needed.
Enter, maintain, and update employee garnishments and wage assignments in the payroll system.
Maintain accurate employee records and upload required documentation to the HRIS system in accordance with company policy and records retention requirements.
Ensure data accuracy and consistency among payroll, HR, and timekeeping modules.
Review and audit employee expense reimbursement submissions for accuracy, completeness, and compliance with company policy.
Verify reimbursement documentation, receipts, mileage calculations, and approval workflows.
Resolve reimbursement discrepancies or policy exceptions in coordination with employees, managers, and Finance.
Ensure approved reimbursements are processed accurately and on time through payroll or accounts payable, as applicable.
Enter approved mileage reimbursements into payroll and maintain reimbursement records and reporting.
Run and maintain reports tracking employee documentation and compliance requirements, including driver’s license and forklift certification expirations and required training completion and renewal dates.
Generate and review weekly overtime reports and communicate findings to management as appropriate.
Generate weekly time-off reports covering vacation, sick leave, and unpaid time off for management review.
Notify managers of upcoming expirations or missing documentation.
Assist with internal audits by providing payroll, HRIS, and reimbursement reports as requested.