Payroll-Specialist and Benefits Administrator

Brothers Redevelopment, Inc.•Edgewater, CO

4d•Onsite

About The Position

The Payroll & Benefits Specialist is responsible for processing bi-weekly payroll, administering employee benefits, and supporting HR operations. This role ensures payroll accuracy, compliance with applicable laws and regulations, and provides high-quality service to employees regarding payroll and benefits. The position also supports onboarding, offboarding, and vendor coordination.

Requirements

A degree or relevant work experience is preferred.
Minimum of 2-3 years in payroll, and benefits administration.
Experience with HRIS/payroll systems (ADP Workforce Now or similar strongly preferred)
Proficiency in Microsoft Office Suite, Intermediary Excel.
Strong analytical and problem-solving skills.
Familiarity with federal grant allocations.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Must be able to clearly see the computer monitor with or without corrected vision. Must be able to judge or distinguish distance and space relationships.
Must be able to hear within a normal range with or without a hearing device.

Nice To Haves

401k or 403b experience is a plus.
Previous payroll and benefits experience preferred

Responsibilities

Process bi-weekly payroll accurately and on time (26 pay periods annually)
Review and audit all timesheet submissions to verify manager approval, accuracy and completeness of each entry. Job allocations/job costing for our grants in the payroll system.
Maintain payroll data in third-party systems (ADP, benefits, etc.)
Identify and resolve payroll discrepancies, such as errors in timekeeping or discrepancies in pay rates.
Ensure compliance with federal, state, and local payroll laws. Ensure knowledge of changes as they occur
Generate payroll reports and distribute to department managers as required.
Maintain strict confidentiality of employee data and data accuracy.
Support prevailing wage compliance as applicable.
Train other departments on their payroll responsibilities.
Review new hires / transfers / promotions for accuracy and compliance.
Create and process payroll invoices for internal billing.
Coordinate with HR team to process terminations and final paychecks.
Create weekly HR / Payroll update for leadership team.
Create and distribute month end job costing reports.
Administer all employee benefit programs (health, dental, vision, retirement, etc.) in compliance with plan provisions and applicable regulations
Coordinate new hire benefits enrollment, participate in new hire orientations, and educate employees on available options to support informed decision-making
Serve as the primary point of contact for employee benefits inquiries, providing timely resolution and high-quality customer service
Manage relationships with benefit vendors and third-party administrators, including communication, issue resolution, and plan compliance
Process and reconcile benefit invoices, ensuring accurate payroll deductions and proper allocation of employee premium contributions
Administer 403(b) participation, including enrollment requests, contribution reporting, and coordination with payroll/PEO systems
Support annual open enrollment, including employee communications, education, and system updates
Conduct regular audits of benefits and payroll data to ensure accuracy, compliance, and data integrity
Oversee benefits enrollment and maintenance within HRIS/payroll systems, ensuring accurate and up-to-date records
Process employee benefit terminations, including coordination of COBRA notifications and verification with benefit providers
Partner with HR leadership to continuously improve benefits processes, communication, and employee experience
Ensure compliance with all applicable federal and state regulations including FLSA, ACA, ERISA, COBRA, and IRS requirements related to payroll and benefits administration.
Serve as primary point of contact for all leaves, including FMLA and FAMLI.