PAYROLL SPECIALIST, ACCOUNTING-FULL TIME

Meadville Medical Center•Meadville, PA

65d•Onsite

About The Position

This is a full-time position for a Payroll Specialist in the Accounting department. The role involves coordinating hospital software for payroll processing and time and attendance, maintaining application dictionaries, ensuring compliance with hospital and Wage & Hour policies, and managing various payroll-related reports and processes. The specialist will also interpret payroll information for management and staff, prepare wage information for external requests, handle billings for payroll reimbursements and employee benefits, and assist with budgeting. Additionally, the role includes training staff on specific applications, preparing general ledger entries, reconciling accounts, processing electronic downloads, assisting auditors, and maintaining communication with various departments. The position also supports the hospital's quality improvement efforts and helps develop new projects affecting financial and staff management.

Requirements

Professional knowledge of finance/accounting and management theory and practice at a level normally acquired through completion of an Associates degree in Payroll /Accounting or related field of finance
Minimum of three years accounting and or financial management experience
Knowledge of current leadership and quality improvements concepts with an ability to participate in developing and implementing organizational strategies
Communication skills necessary to effectively communicate with various members of the healthcare team, outside healthcare, regulatory, and community agencies, peers, subordinates and administrative head, and conduct meetings as required
Ability to maintain strict confidentiality
Knowledge in the following computer software, Microsoft XP Professional, Excel, Procom Plus, Ethernet, Automating Peripherals Incorporated, Meditech
Ability to concentrate and prioritize, resolve problems and interact with situations
Must be able to remember, reason, understand, and be emotionally stable

Nice To Haves

Hospital Payroll/Accounting experience preferred

Responsibilities

Coordinate hospital software for processing payroll
Coordinate hospital software for API - Time and Attendance software
Maintain required applications dictionaries to ensure proper functions in Payroll/Personnel Module
Assure that hospital and Wage & Hour policies are followed for accurate payroll processing
Maintain and pull badge reader information
Interpret timecards and balance each payroll
Prepare by electronic means Direct Deposit Transmittal, and verify transmission was successful
Assure proper preparation, printing and distribution of the following payroll reports: timecard reports, payroll checks, direct deposit receipts, labor distribution reports and FTE
Interpret for Management and staff any payroll concerns regarding current and prior payroll, benefits, FTE
Prepare and submit wage information for domestic relations, loan institutions, unemployment requests and various government wage and hour surveys
Prepare billings for payroll reimbursements from external vendors
Analyze payroll information for the preparation of the following: internal health insurance rates, open enrollment for benefits, new and proposed benefits and pension actuarial calculation
Prepare and maintain billings for employee Aflac benefits
Complete and submit department of census surveys for payroll
Assist budgeting payroll hours for FTE's, and benefit expense budget
Train and assist management and staff on UKG and API applications
Prepare monthly General Ledger batch voucher entries for payroll and miscellaneous departmental expenses
Reconcile monthly the following assets, liability accounts: general checking account and payroll withholding accounts
Process electronic download for cancelled checks
Assist external auditors for audit activities
Assure internal and external customer satisfaction and support the hospital's quality improvement efforts
Maintain close communication with Accounting Manager, Controller, Human Resources, Information Systems, department staff and managers
Help to develop and implement new projects/services that affect Financial and staff management