Payroll Specialist / Accounting Support

Cipher Tech Solutions•Vienna, VA

1d•$75,000 - $80,000•Remote

About The Position

Cipher Tech is seeking an experienced and detail-oriented Payroll Specialist who either has basic accounting expertise or a desire to develop accounting expertise. The Payroll Specialist will be able to manage and oversee all payroll processing activities. The ideal candidate will have prior experience processing payroll through a third-party payroll provider and proficiency in Microsoft Excel. Candidates must demonstrate expertise in payroll administration, benefit enrollment as it relates to payroll, multi-state tax requirements and best practices, and compliance with federal contracting regulations. The ideal candidate will understand the nuances of multi-state payroll processing, payroll deductions, new employee setup, and producing compliance reports related to payroll.

Requirements

US Citizenship (no exceptions).
Bachelor's degree in Business, Accounting, Finance, or other business-related discipline or equivalent experience.
Five years or more of payroll experience processing with a third-party provider (e.g., ADP, Paychex, Paylocity.).
Proven experience processing payroll for a federal contractor or government agency.
At least two years of experience with accrual-based accounting.
In-depth knowledge of payroll compliance, multi-state payroll, and federal contractor requirements.
Experience using pivot tables, VLOOKUPs, and macros.
Exceptional attention to detail and organizational skills.
Independent judgement and a strong initiative to troubleshoot, research, and follow up accordingly.
Ability to manage sensitive information with discretion and confidentiality.
Outstanding organizational skills and extreme attention to detail.
Availability to enter data for review on a scheduled requirement basis.
Proficient with using technology to include VPNs, Remote Desktop, Outlook/Excel, secure computing practices, etc.

Nice To Haves

Proficiency with QuickBooks, Unanet, and/or another integrated system.
Familiarity with U.S. Government contracting, DCAA, FAR compliance
Experience with government contract invoicing preferred to include different contract types (Fixed Price, CPFF, T&M)
CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)

Responsibilities

Manage and process bi-weekly payroll for 100+ employees, including exempt and non-exempt staff across multiple states.
Ensure accurate and timely processing of payroll, benefits, bonuses, reimbursements, deductions, new hires, terminations, and other salary actions.
Maintain compliance with federal, state, and local payroll tax laws and regulations, including DCAA requirements.
Collaborate with HR, finance accounting manager, managers, and partners to reconcile timesheets, resolve discrepancies, and support audits.
Lead internal payroll reporting and analytics efforts using Microsoft Excel techniques that include pivot tables, v-lookups, macros, etc. (Experience using these Excel features, not creating them, is required.)
Oversee payroll tax filings and coordinate with third-party vendors when necessary.
Continuously assess and enhance payroll systems, controls, and processes.
Process accounts payable transactions, including entering invoices, verifying documentation, and issuing payments through the accounting system.
Establish, maintain, and update timekeeping records
Enter and reconcile employee timesheet data into customer and prime contractor timekeeping systems to ensure accuracy and compliance.