Payroll & Accounting Specialist

Boulder Jewish Community Center • Boulder, CO

22h • Onsite

About The Position

Are you passionate about supporting a vibrant community organization through precise financial management? Do you have a passion for people and being of service? Are you inspired to create positive change in our local community? Do you enjoy working in a collaborative and supportive environment in a values-driven organization that cares deeply for its employees? If so, the Boulder JCC might be the place for you! Our dynamic and community-centered organization is looking to add an organized, detail-oriented, and conscientious Payroll & Accounting Specialist to the team. Reporting to the Senior Director of Finance, the Payroll and Accounting Specialist handles day-to-day, GAAP-compliant accounting processes, including managing accounts payable, daily receivables, expense reconciliations, and petty cash transactions. This role oversees the comprehensive financial administration, database management, and family billing inquiries for both the Early Childhood Center (ECC) and seasonal Day Camp programs. Additionally, the Specialist ensures accurate full-cycle payroll processing and regulatory compliance while providing essential organizational support for annual audits, sales tax filings, and cross-departmental operations. This position requires an ability to work both independently and collaboratively to manage varied tasks, prioritize issues, execute work efficiently and timely, and track and manage multiple work streams at once. Success in this position depends on your ability to learn and implement new technologies, handle sensitive and confidential information with discretion, and communicate effectively across teams.

Requirements

• 2-4 years of professional experience in finance, bookkeeping, and/or accounting, complemented by direct experience in successfully managing payroll.
• Sound understanding of core accounting principles and financial regulations, paired with robust knowledge of Excel or Google Sheets and specialized accounting software (Sage Intacct and Ramp preferred).
• Extreme attention to detail with a proven ability to manage multiple work streams, prioritize issues efficiently, execute tasks accurately, and quickly learn or implement new technologies.
• Excellent oral and written communication skills for cross-team collaboration and customer service, alongside the strict ability to handle sensitive, confidential personnel and financial records with absolute discretion.

Nice To Haves

• A bachelor’s degree in accounting, 1–3 years of specialized experience in Payroll and Benefits, and prior background working within a nonprofit environment.
• Experience providing financial audit support, budget support, or holding/working toward a CPA license is a major plus.

Responsibilities

• Perform daily accounting functions to support GAAP-compliant workflows and month-end closes. This includes posting and coding daily Intacct receivables (covering donations, events, tuition, program revenue, and rental income), processing Ramp accounts payable (invoice reviews, approvals, and check mailings), coding approved credit card transactions for Controller reconciliation, creating approved program invoices, and managing the quarterly reconciled petty cash account.
• Manage Procare system administration by configuring family enrollment statuses, schedules, classrooms, and rates. Responsibilities involve calculating ECC tuition discounts, posting miscellaneous monthly charges, processing monthly autopayments, following up on non-payments, securing CCAP and CCS attendance reimbursements, tracking Day Camp payment plans, and addressing all family financial and billing inquiries.
• Administer end-to-end payroll functions, including processing salaries, bonuses, and other employee compensations. Ensure absolute accuracy in employee time records, correctly apply and remit statutory deductions, maintain total compliance with local, state, and federal regulations, and handle inquiries to resolve staff payroll discrepancies promptly.
• Maintain organized vendor files and collect required Form W-9s. Collaborate with the Development team on proper donation and grant coding, assist leadership in the preparation of the annual sales tax return filing, and prepare documentation to fully support the annual financial audit.

Benefits

• health insurance (medical, dental, and vision) with access to a health savings account (HSA) with generous employer contributions
• a 403(b) retirement savings plan with immediate vesting and an employer match up to 4%
• voluntary disability, life, and accident insurance
• substantial staff discounts
• plentiful time off (vacation, sick, and holidays including a full week during Thanksgiving)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level