Payroll Professional (Payroll Professional I), Human Resources Division

CSU Careers•San Bernardino, CA

11h•Onsite

About The Position

The Payroll Professional is responsible for administering and supporting the Time and Labor and Absence Management modules in the university’s PeopleSoft HCM system. This role ensures accurate payroll processing through system testing, policy interpretation, and data audits. The position also processes a variety of payroll transactions, supports leave-related pay, and serves as a resource for payroll inquiries. Strong analytical skills and a thorough understanding of payroll systems and procedures are essential for success in this role.

Requirements

Equivalent to a bachelor’s degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
Working skills and knowledge of accounting, finance, business administration, and/or related roles.
Working knowledge and understanding in the appropriate use of payroll principles, practices, and regulations, including tax withholding, benefits and retirement administration, and payroll compliance.
Strong analytical and problem-solving skills, with the ability to identify and resolve complex payroll discrepancies.
Knowledge of relevant laws, regulations, and compliance requirements related to payroll, including in-depth knowledge of payroll laws and regulations in the higher education industry.
High level of integrity and ethical conduct in handling financial transactions and sensitive information.
Ability to train others on new skills and procedures and provide lead work direction.
Must reside in the State of California.
Possession of a valid Driver's License.
Ability to lift in excess of 50 lbs.
Must comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Must be responsible for reporting allegations of Clery Act Crimes reported to them or that they witness.
Must verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

Nice To Haves

3-5 years Human Resources and/or Payroll experience
Hands-on experience with and thorough understanding of various PeopleSoft modules

Responsibilities

Oversees the end-to-end payroll process for university employees, ensuring accuracy, timeliness, and compliance with applicable laws and regulations.
Review and verify payroll data, including timesheets, deductions, and benefits, to ensure accuracy and completeness.
Processes payroll adjustments, such as overtime, bonuses, as well as leave accruals, while ensuring accurate calculation and application of payroll-related taxes and deductions.
Prepares and distributes payroll reports, including earnings statements, tax forms, and other payroll-related documents, to employees and relevant stakeholders.
Collaborates with HR and finance departments to ensure accurate and timely transfer of payroll data and information.
Reconciles payroll-related accounts and resolves discrepancies or issues as they arise.
Stays current on payroll laws, regulations, and best practices in the higher education industry, ensuring compliance and recommending process improvements.
Prepares documents to support payroll-related tax filings and compliance reports, ensuring accuracy and compliance with applicable laws and regulations.
Recommend improvements in processes, procedures, and protocols.
Participates in the implementation and testing of payroll system upgrades or enhancements.
Provide lead work direction and trains other payroll staff.
Provide exceptional customer service to departments, payroll technicians, and employees by promptly and accurately responding to payroll inquiries, resolving issues, and providing guidance on payroll-related matters.
SME and functional lead in the administration of Time and Labor, Absence Management, and CHRS.
Collaborate with IT and HR teams to implement payroll system enhancements, upgrades, and integrations to improve payroll processes and efficiency.
Analyze and test PeopleSoft following application patches and updates, as well as major system upgrades.
Conducts regular audits of payroll data and system configurations to ensure accuracy and data integrity.
Process all employee job and personnel information into Job Data and other PeopleSoft functions.
Accurately code Job Data information so that it mirrors the State Controller’s PIMS system.
Identify opportunities for process improvements and automation in payroll processing, ensuring efficiency, accuracy, and compliance.
Collaborates with cross-functional teams to implement process enhancements, streamline workflows, and eliminate manual tasks.
Perform other classification-related duties and participate in special projects and events as assigned to support payroll administration, compliance, operational effectiveness, departmental and division objectives