Payroll Processing Coordinator

University of Rochester•Alabaster, AL

8d•$25 - $35•Onsite

About The Position

The Payroll Processing Coordinator performs non-routine and complex payroll operations, processing, reporting, troubleshooting, analysis, and reconciliation for approximately 30,000 University employees. The role applies University policies and procedures with considerable independence and professional judgment, while handling sensitive employee data with integrity and confidentiality. It manages multiple priorities and strict deadlines and responds to requests from internal and external users of employee data. The coordinator also trains and mentors payroll team members as needed. The position administers payroll and timekeeping using Workday Payroll and UKG Timekeeping, ensuring accurate and timely processing in compliance with University policies, collective bargaining agreements, and statutory and regulatory requirements. It reviews and resolves retroactive pay, salary adjustments, leave-related payments, overpayments, and timekeeping discrepancies; maintains payroll records and employee information; and performs financial reporting, reconciliation, and audit work. It also serves as a subject matter resource for payroll and timekeeping practices and supports staff development through training and guidance. The role is based at 175 Corporate Woods, Rochester, New York. It is a regular, full-time position scheduled for 40 hours per week on the University of Rochester day shift. The compensation range is $25.14–$35.24; the individual rate is determined by factors such as market data, education, experience, qualifications, expertise, and internal equity.

Requirements

High school diploma or equivalent and 3 years of payroll experience, or an equivalent combination of education and experience.
Strongly preferred: experience with personal computer applications.
Preferred: knowledge of Workday and UKG.
Strongly preferred: independent judgment and strong attention to detail.
Preferred: advanced payroll knowledge.
Preferred: experience with multi-state and/or in-house payroll.
Preferred: FPC or CPP certification.

Nice To Haves

Experience with personal computer applications.
Knowledge of Workday and UKG.
Independent judgment and strong attention to detail.
Advanced payroll knowledge.
Experience with multi-state and/or in-house payroll.
FPC or CPP certification.

Responsibilities

Administer payroll operations using Workday Payroll and UKG Timekeeping in compliance with University policies, procedures, collective bargaining agreements, and statutory and regulatory requirements.
Analyze supported and unsupported retroactive pay transactions and ensure accurate adjustments and timely resolution.
Prepare and review salary adjustments, leave-related payments, and overpayments, and administer corrective actions in accordance with New York State Department of Labor overpayment recovery rules.
Research payroll discrepancies, process appropriate corrections, and communicate transparently with affected employees.
Calculate and process off-cycle checks while maintaining audit controls, documentation, and compliance.
Serve as a subject matter resource on payroll and timekeeping practices.
Ensure accurate payroll accounting and reporting through analysis of payroll data and reports.
Prepare and maintain payroll, financial, and statistical records used to calculate and process payroll transactions.
Review and reconcile complex financial reports, computer-generated materials, and related data.
Create and maintain spreadsheets and reconciliation reports, and review payroll data and documents for errors or inefficiencies.
Maintain departmental payroll financial records and transactions related to data uploads, deductions, overpayments, leaves, tax withholding, retroactive pay, and extra compensation.
Audit and administer UKG time and labor transactions, including reporting codes, days and hours worked, rejected hours for inactive employees, and leave accruals.
Coordinate with timekeepers to resolve timekeeping entries, issue payment when appropriate, and obtain approvals before payroll production.
Review employee transfers to determine eligibility for vacation or PTO payouts.
Train and guide timekeepers on approvals, exceptions, scheduling, reporting, and proper system use.
Counsel timekeepers on the effects of retroactive deletions and late entries, including possible overpayments, underpayments, and tax adjustments.
Conduct detailed payroll adjustment and overpayment analyses, resolve discrepancies, and ensure corrective actions comply with institutional policies and statutory requirements.
Prepare training documentation and mentor newer payroll staff on retroactive pay, overpayment analysis, and related payroll processes.
Maintain employee information, including addresses, Social Security numbers, direct deposit details, union deductions, parking, arrears, overpayment deductions, and federal and state tax withholding.
Participate in projects assigned by the Assistant Payroll Director and the Supervisor.
Provide task coverage for team members during absences or heavy workloads.
Perform other duties as assigned.