Payroll Officer 2

State of Connecticut•Middletown, CT

12d•Onsite

About The Position

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), Commissioner's Office is seeking a current State employee to join their team as a Payroll Officer 2 (PCN 23771). This position will act as the Payroll Unit Supervisor and oversee the work of the unit. The role involves supervising payroll operations for 10 facilities, overseeing one Payroll Officer 1 and nine Payroll Clerks, supporting approximately 3,600 employees across nine unions. The position requires managing complex 24/7/365 payrolls, ensuring accurate computations, including retroactive payments and garnishments. The supervisor will train, guide, and evaluate staff, assign work, set priorities, and maintain unit procedures. They will interpret and apply payroll policies, collective bargaining provisions, and respond to employee payroll inquiries. Responsibilities also include overseeing payroll record keeping, reconciliations, and the preparation of reports and correspondence. Additionally, the role assists with payroll-related budget data and fringe benefit processing, including cost recovery calculations. The DMHAS is a healthcare agency focused on promoting the overall health and wellness of persons with behavioral health needs.

Requirements

Current State employee with at least six (6) months of full-time service or full-time equivalent service.
Seven (7) years of experience in complex clerical work in accounting or payroll.
Two (2) years of the General Experience must have included responsibility for the supervision of a payroll operation at the level of Payroll Officer 1.
Considerable knowledge of relevant agency policies and procedures.
Ability to apply state payroll procedures including those specifically related to each of various collective bargaining units.
Knowledge of and ability to apply relevant state and federal laws, statutes and regulations.
Knowledge of governmental accounting principles and practices as applied to payroll operations and record keeping.
Considerable interpersonal skills.
Oral communication skills.
Skill in performing arithmetical computations.
Supervisory ability.

Nice To Haves

Experience applying human resources statutes, regulations, policies, procedures and bargaining unit contract agreement terms to payroll.
Experience using PeopleSoft software to process payroll functions for the full payroll lifecycle.
Experience processing medical, dental and group life benefits.
Experience using Microsoft 365 Suite including Word, Excel, and Outlook.
Experience investigating payroll discrepancies.
Experience managing competing priorities while meeting deadlines.
Experience utilizing UKG-Pro or similar time and attendance software.

Responsibilities

Supervise payroll operations for 10 facilities, overseeing one Payroll Officer 1 and nine Payroll Clerks supporting about 3,600 employees across nine unions.
Manage complex 24/7/365 payrolls, ensuring accurate computations, including retroactive payments and garnishments.
Train, guide, and evaluate staff; assign work, set priorities, and maintain unit procedures.
Interpret and apply payroll policies, collective bargaining provisions, and respond to employee payroll inquiries.
Oversee payroll record keeping, reconciliations, and preparation of reports and correspondence.
Assist with payroll-related budget data and fringe benefit processing, including cost recovery calculations.
Schedules, assigns, oversees and reviews work of staff.
Provides staff training and assistance.
Conducts performance evaluations.
Determines priorities and plans unit work.
Establishes and maintains unit procedures.
Develops or makes recommendations on development of policies and standards.
Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures.
Prepares reports and correspondence.
Responsible for accuracy of payroll computations.
Responsible for closely supervising more complex portions of a payroll such as retroactive payments or garnishments.
Supervises payroll record keeping, coding and reconciliations.
Answers employees questions about payroll related matters.
Supervises control and distribution of paychecks.
Interprets and applies complex or ambiguous payroll policies and procedures including provisions of collective bargaining.
Assists in budget preparation by preparing payroll expenditure data.
May provide information and process paperwork relating to employee fringe benefits.
May be responsible for calculation of cost recovery for fringe benefits for federal or other funds.
Performs related duties as required.