Finance and Payroll Officer

University of Toronto • Toronto, ON

22h • CA$67,916 - CA$86,855 • Onsite

About The Position

The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence. Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health, and far more. As the Finance and Payroll Officer, you will support the accurate and timely processing of the Department’s financial and payroll activities. You will process financial transactions and payroll for appointed and non-appointed employees, serve as the primary contact for an assigned portfolio of departmental accounts, and prepare reconciliations, forecasts, financial analyses, and reports for budget owners. By applying relevant policies, procedures, collective agreements, and regulatory requirements, you will help provide reliable financial information and responsive support for departmental planning and decision-making.

Requirements

• Advanced College Diploma (3 years) or an acceptable combination of education and experience
• Minimum three (3) years of combined financial administration and payroll experience in a university, hospital, or similarly complex environment
• Experience processing and reconciling financial transactions, including accounts payable, accounts receivable, journal entries, expense reimbursements, deposits, and purchasing card statements
• Experience monitoring, recording, reconciling, and reporting on departmental budgets and accounts, including trust, imprest, and funding accounts
• Experience preparing budget variance reports and standard financial reports
• Experience processing payroll, including verifying timesheet and attendance information, reconciling payroll distribution, and resolving payroll discrepancies and processing issues
• Experience applying financial and payroll policies, procedures, collective agreements, and applicable legislative and regulatory requirements
• Experience maintaining accurate financial and payroll databases, records, supporting documentation, and filing systems
• Experience liaising with internal and external contacts to facilitate purchasing and procurement processes
• Advanced proficiency in MS Office Suite, including Excel
• Experience with human resources information systems (HRIS), financial information systems (FIS), and databases used for financial and payroll processing
• Strong attention to detail and accuracy when reviewing, verifying, and reconciling financial and payroll information
• Strong organizational and time-management skills, with the ability to manage competing deadlines, priorities, and interruptions
• Ability to handle sensitive and confidential financial and payroll information with discretion

Nice To Haves

• Cooperative
• Efficient
• Meticulous
• Multi-tasker
• Organized

Responsibilities

• Process Department payroll for appointed and non-appointed employees and resolve payroll discrepancies and processing issues
• Serve as the primary financial contact for an assigned portfolio of departmental accounts and respond to budget owner enquiries
• Monitor andreconcile assigned budgets and accounts, and prepare forecasts, variance reports, and financial analyses for budget owners
• Process departmental financial transactions and verify that required approvals and supporting documentation are in place
• Verify that payroll and HRIS transactions comply with applicable policies, procedures, collective agreements, and legislated requirements
• Liaise with internal and external contacts to facilitate purchasing and procurement processes
• Analyze and recommend improvements to financial processes and procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree