Payroll Manager

HCI Systems•Ontario, CA

13d•$100,000 - $150,000

About The Position

HCI Systems, Inc., a construction specialty contractor providing safety and security solutions, is seeking an experienced, detail-oriented Payroll Manager. The role oversees weekly, multi-state payroll for HCI Systems, Control Systems, and CMD Electric, covering more than 1,300 salaried and hourly employees. The Payroll Manager supervises payroll operations to ensure employees are paid accurately and on time and that payroll complies with applicable federal, state, and local requirements. The position leads and develops payroll team members, improves processes and internal controls, and manages payroll activities across union and non-union work. It also handles payroll tax filings, reconciliations, audits, state registrations, certified payroll and prevailing wage requirements, payroll records, time-off accruals, terminations, and final pay. The role works with HR on employment verification and file maintenance and stays current on payroll, leave, and tax regulations. HCI describes itself as a licensed low-voltage systems integration contractor with more than 600 employees across seven branches. The posted salary range is USD $100,000 to $150,000 per year.

Requirements

5–7 years of payroll experience managing high-volume, multi-state payroll for 400 or more employees.
Payroll experience in the construction, electrical, or general contracting industries is required.
Experience managing payroll across multiple entities with accurate reporting and compliance.
Prior experience processing payroll for both union and non-union employees.
Familiarity with prevailing wage laws and certified payroll processes, including job rate verification, fringe benefits, and government agency reporting.
Hands-on experience with fringe credits and fringe contributions to retirement plans.
Strong working knowledge of ADP WorkforceNow.
Proficiency in Microsoft Excel and payroll-related tools.
Experience with integrated software platforms, including payroll/HRIS systems such as ADP and ERP systems such as Sage/Timberline, Vista, Spectrum, Viewpoint, or CMiC.
Strong payroll knowledge, a continuous learning mindset, and an interest in teaching and developing others.
Proven leadership skills and experience guiding and supporting payroll staff.
Excellent problem-solving skills and a proactive, detail-oriented approach to resolving issues.
Strong organizational, communication, and customer service skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to handle sensitive data with professionalism and discretion.

Responsibilities

Process weekly, multi-state payroll for more than 1,300 salaried and hourly employees across HCI Systems, Control Systems, and CMD Electric.
Oversee full-cycle payroll, including bonuses, adjustments, fringe benefits, and year-end reporting.
Lead and mentor payroll team members; develop standard operating procedures, process improvements, and internal training materials.
Implement internal controls to support payroll accuracy, compliance, and risk mitigation.
Calculate payroll manually as needed, including gross-up calculations for bonuses.
Manage quarterly payroll tax filings and reconcile payroll-related general ledger accounts.
Conduct pre- and post-payroll internal audits and identify and resolve discrepancies.
Register and establish payroll in new states to meet multistate compliance and employment insurance requirements.
Maintain payroll records and employee setup in integrated accounting and HR systems.
Monitor payroll calendars, account for extra pay periods, and ensure timely paycheck distribution in accordance with labor laws.
Ensure compliance with federal, state, and local payroll, leave, and tax regulations.
Process payroll for union and non-union employees on applicable projects.
Ensure payroll data meets certified payroll requirements by applying wage rates and fringe accruals for state- and federally funded projects, using input from the labor compliance team.
Audit prevailing wage entries and ensure accurate fringe accruals, including fringe credits and retirement plan contributions.
Support HR with I-9 verification, E-Verify processing, and employee file maintenance.
Manage time-off accruals, terminations, and final pay processes.
Stay current with payroll, leave, and tax laws and regulations to support ongoing compliance and efficiency.