Payroll Manager

Silco Fire & Security • Cincinnati, OH

18d • Onsite

About The Position

The Payroll Manager owns weekly payroll for more than 500 team members across seven branches in Ohio and Kentucky, managing the process from timekeeping through tax filings. The role includes prevailing wage payroll for public projects, weekly commissions and periodic bonuses, with responsibility for ensuring employees are paid accurately and on time.

The Payroll Manager partners with HR, Accounting and a third-party payroll tax vendor; maintains compliance with federal, state and local payroll requirements; and leads improvements to payroll systems and procedures. The position is full-time and on-site in Cincinnati, Ohio, in the Accounting department. It is classified as exempt and salaried.

Work is performed primarily in an office environment with moderate noise levels. The role involves prolonged periods sitting and working at a computer, frequent typing and use of standard office equipment, and occasional standing, walking, bending, reaching, and lifting or carrying up to 20 pounds. Employment offers are contingent on a background check and drug screen.

Requirements

• At least 5 years of payroll experience, including multi-state payroll processing.
• In-depth knowledge of payroll systems, payroll tax requirements, and accounting principles and practices related to payroll.
• Experience with HRIS and time and attendance systems.
• Working knowledge of FLSA overtime and regular-rate rules, including treatment of commissions, nondiscretionary bonuses and multiple pay rates in the same workweek.
• Ability to keep up with changing payroll regulations and implement needed updates.
• Strong attention to detail, discretion with confidential information, and clear written and verbal communication skills.
• Experience administering commission and incentive pay plans.
• Experience managing or leading payroll staff.

Nice To Haves

• Certified Payroll Professional (CPP) certification.
• Payroll experience in a service-industry environment with field technicians, overtime and multiple pay rates.

Responsibilities

• Manage and process weekly payroll for more than 500 employees across multiple states and branch locations.
• Maintain accurate payroll records and employee data, including timekeeping and benefit deductions.
• Partner with HR on payroll questions and accurate payroll onboarding and offboarding.
• Coordinate with the third-party vendor to ensure payroll tax filings, including W-2s, are completed accurately and on time.
• Monitor federal, state and local payroll law changes and update payroll systems and procedures accordingly.
• Research and resolve payroll discrepancies and errors promptly, and respond to employee payroll questions and concerns.
• Prepare and analyze payroll reports for management while protecting confidential payroll and employee data.
• Oversee integration of payroll with benefits and 401(k) retirement plans.
• Build working relationships with employees, Accounting, taxing authorities and regulatory agencies.
• Recommend and lead improvements to payroll systems, controls and procedures.

Benefits

• Medical, dental and vision insurance.
• Accident and illness insurance.
• Flexible Spending Account (FSA).
• Company-paid short-term disability and life insurance.
• 401(k) with company match.
• Paid holidays and generous paid time off.
• Tuition reimbursement and company-paid training and certifications.
• Up to 8 paid volunteer hours per year, plus dollar-for-dollar matching of charitable gifts.
• Company events and recognition programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed