Payroll Manager (Part Time)

Christ Church of Oak Brook•Oak Brook, IL

31d

About The Position

The Payroll Manager plays a vital role in supporting the mission and vision of Christ Church by ensuring that every staff member is compensated accurately, timely, and with care. By stewarding payroll processes with excellence, accuracy and integrity, this role helps create a stable foundation that empowers pastors, ministry teams, and support staff to fully focus on serving the congregation and community. Their work strengthens the church’s ability to operate smoothly, care well for its employees, and advance its mission of helping individuals become fully devoted followers of Jesus Christ.

Requirements

Bachelor’s Degree in Accounting, Finance or Human Resources.
5+ years working in a Human Resources or Payroll environment, including working on various Payroll Systems.
Must have working experience in previous jobs to support the knowledge for Benefits Administration and Payroll processing.
Strong attention to detail, accuracy, and organizational skills.
Excellent problem-solving and analytical abilities.
Ability to maintain absolute confidentiality regarding financial, payroll, employee and work-related information.
Effective oral and written communication skills with staff, volunteers, and leadership, conveying kindness, patience, and flexibility.
Experience with relevant computer applications (e.g., Payroll systems, Microsoft Excel, Word and Outlook)
Communicates with clarity and warmth across diverse audiences
Demonstrates integrity, humility, and alignment with Christ Church’s values
Collaborates effectively across teams and ministries
Organizes and prioritizes work to meet goals with excellence
Learns quickly and adapts to new tools, systems, and challenges
Resolves conflicts constructively and maintains healthy relationships
Innovates and improves ministry systems to better serve people

Nice To Haves

Spiritual Development Support and model individual spiritual formation i.e. Worship, Grow and Serve. (Weekly worship, prayer, scripture reading, small group, volunteering/service, etc.).
Regularly attends worship and participates in ministry events at Christ Church or a Christ Church campus unless exempted by Christ Church leadership.
Seeks opportunities and participates in authentic worship, exalting and enjoying God as one of life’s greatest purposes and pleasures.
Lives as an attractive witness, living to draw others to Christ in personal, daily mission.
Intentionally seeks to become like Jesus, growing purposefully and intentionally.
Values and contributes to genuine community, doing life together with colleagues and congregation.
Enrolls in genuine service, living a life of service, humility and generosity.
Engages fully in life-changing love by loving people extravagantly.

Responsibilities

Responsible for processing bi-weekly payroll in a timely and accurate manner incorporating compensation and benefit changes, PTO, new hires, terminations, and time card management for hourly and casual employees.
Responsible for the Benefits Administration and related communications with carriers and employees and employment verification letters.
Responsible for Annual Open Enrollment Benefits logistics and updating new year benefit changes into Paycom.
Process annual compensation changes, housing, and COLA increases for staff as well as prepare the annual Compensation surveys.
Complete annual reporting for ACA, TASC and Empower compliance and BCBS Regulatory Data Collection and the year-end W-2 distribution to employees.
Oversee the Accounting Assistant which will provide support for the bi-weekly, monthly or annual reporting and accounts payable payroll processing, the Annual Open Enrollment for Benefits and specially requested reports for audit or budgeting purposes or by HR.
Primarily responsible for the payroll system integrity, compliance and utilization.
Responsible for all payroll functions to ensure the bi-weekly payroll is processed accurately and without errors.
Responsible for the ACA Annual Reporting Requirements (1095-C, 1095-B)
Work with the payroll provider to ensure all W-2s and other required forms are distributed timely to employees.
Oversees preparation of various bi-weekly and month end reports as requested by HR.
Oversees preparation all monthly HR related bills for payment.
Process checks for wage garnishments/child support.
Responsible for the process of annual compensation surveys.
Responsible for Short Term Disability/Long Term Disability and FMLA administration.
Oversees preparation of reports as requested for the annual external and workman's compensation audits, budget or other reports as requested.
Process annual retro, housing and compensation adjustments to be included in payroll.
Responsible for administration of all benefits and open enrollment procedures.
Enroll eligible employees during new Benefits enrollment at hire and annual Open Benefit enrollments for all employees.
Provide employees support for all payroll and benefits matters.
Maintain & Process Cobra events upon termination-process continuation letters, reactivating benefits upon acceptance, track incoming payments
Manage all reporting to ensure the accuracy of 401K, ACA, FSA, HSA Benefits, etc.
Participate in Christ Church staff life by attending all-staff meetings, church sponsored events, worship, training events and contributing to a culture of collaboration and encouragement.
Support church-wide initiatives and special events – assist with Christmas, Easter, Mother’s Day services, outreach and mission events by serving in flexible roles beyond primary ministry responsibilities.
Engage in ongoing personal and professional development through training, reading, coaching or mentoring, in order to grow as a leader and servant of Christ.
Collaborate across ministries to ensure alignment, share resources, and strengthen unity on our staff teams.
Demonstrate and model Christ Church’s core values in daily work, relationships and service to others.
Maintain a posture of flexibility by assisting with projects or assignments outside the immediate scope of the role when needed.
Contribute to a culture of grace, care and prayer by being available to support, encourage and pray with staff and volunteers and congregants as appropriate.
Participate on the HRIS Payroll system replacement project, ensuring the new payroll system meets Christ Church’s payroll requirements and ensuring a seamless migration to the new system.