Gestionnaire de la paie (Contrat)/ Payroll Manager (Contract)

Smardt•Dorval, QC

3d•Hybrid

About The Position

SMARDT is continuing to expand its operations across North America and is seeking a high-impact Payroll Manager to lead end-to-end payroll operations across Canada and the U.S. for a rapidly growing organization of 500+ employees. The position plays a critical role in ensuring payroll accuracy, compliance, reporting, and operational continuity during a key transition period, while also supporting process improvements and upcoming HRIS transformation initiatives. This role is a 24-month maternity leave replacement.

Requirements

Proven experience independently managing payroll for organizations with 500+ employees in a high-growth environment.
Strong hands-on experience with ADP Comprehensive Payroll required.
Experience processing payroll in both the United States and Canada, including knowledge of payroll taxes, statutory deductions, year-end reporting, and employment legislation.
Experience working with HRIS platforms such as BambooHR, Workday, and/or SAP.
Prior involvement in HRIS/payroll system implementation or migration projects strongly preferred.
Strong understanding of payroll accounting, reconciliations, and internal controls.
Demonstrated ability to manage payroll operations as an individual contributor with full ownership and accountability.
High level of accuracy, attention to detail, and problem-solving capability.
Strong organizational and time management skills with the ability to manage multiple deadlines.
Excellent communication and stakeholder management skills.
Advanced Excel skills and strong reporting/analytical capabilities.
The ability to communicate in French with our Quebec team is important.
Strong English skills are also required to collaborate effectively with our suppliers and global team.

Nice To Haves

Experience in a manufacturing, engineering, or multi-entity environment is an asset.
Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred.
CPP (Certified Payroll Professional), PCP, or related payroll certification considered an asset.

Responsibilities

Own and manage end-to-end payroll processing for all U.S. and Canadian entities, ensuring accurate and timely payroll execution for approximately 500 employees with planned growth to 700+ employees.
Administer weekly and bi-weekly payroll cycles using ADP Comprehensive Payroll or another system
Ensure compliance with all federal, state/provincial, and local payroll regulations across the U.S. and Canada.
Manage payroll-related activities including earnings, deductions, benefits, bonuses, commissions, garnishments, taxable benefits, vacation accruals, and year-end processing.
Manage payroll-related third-party payments including benefits providers, garnishments, retirement plans, and government remittances.
Lead payroll audits, reconciliations, and reporting to ensure data integrity and compliance.
Maintain payroll documentation, standard operating procedures, and internal controls to support scalability and audit readiness.
Prepare and review payroll tax filings, ROEs, T4s, W-2s, and other statutory reporting requirements.
Serve as the primary point of contact for payroll inquiries from employees, Finance, HR, and external agencies.
Issue and review Records of Employment (ROEs), RL-1s, and other country/province specific statutory documentation.
Partner closely with HR and Finance teams to ensure accurate employee data management and payroll accounting.
Partner with Human Resources to administer payroll-related programs including workers’ compensation, employment insurance, CNESST, group benefits, and leave programs.
Maintain and improve payroll processes, controls, and documentation to support scalability and operational efficiency.
Support HRIS/payroll systems initiatives and integrations, including planned migration initiatives involving Workday and/or SAP.
Participate in HRIS/payroll implementation projects, testing, data validation, parallel runs, and process optimization activities.
Ensure confidentiality and security of payroll and employee information.
Monitor legislative and regulatory changes impacting payroll practices in both countries and implement required updates.
Generate payroll analytics, headcount reports, and ad hoc reporting for leadership as needed.
Recommend and implement continuous process improvements and automation opportunities.