Payroll Manager

Charlie's Produce•Seattle, WA

2d•$90,000 - $130,000

About The Position

Charlie's Produce is seeking a Payroll Manager to supervise bi-weekly, multi-state payroll for more than 1,700 employees. The role coaches and supports two payroll staff members and works closely with the accounting manager to enhance the Payroll team's performance. It also partners with HR, Finance/Accounting, and department leaders to resolve payroll issues efficiently. The position leads full-cycle payroll operations, staff supervision, payroll reporting and audits, tax filings, reconciliations, and year-end processes. It maintains payroll procedures, internal controls, system documentation, and secure handling of confidential payroll information while ensuring compliance with applicable payroll laws and regulations. The role also evaluates processes and technology to improve efficiency and scalability.

Requirements

At least 10 years of payroll processing experience for a mid-to-large-sized company in a multi-state environment is preferred.
At least 5 years of experience in payroll and people supervision.
Bachelor's degree from an accredited institution in accounting, finance, business administration, or a related field.
Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance.
Knowledge of commonly used concepts, practices, and procedures within the accounting cycle.
Proficiency in Microsoft Office.
Excellent communication and interpersonal skills.
Ability to manage multiple projects while meeting deadlines.
Strong self-motivation.
Excellent analytical and problem-solving skills, with attention to detail and critical thinking.
Excellent time-management, organizational, and follow-through skills.

Nice To Haves

Payroll certification.

Responsibilities

Lead and manage full-cycle payroll processing to ensure accurate and timely payment for all employees.
Supervise, train, and support payroll staff; coordinate with the accounting team for accurate financial reporting.
Conduct performance assessments of Payroll staff.
Develop, document, and maintain payroll standard operating procedures, internal controls, and system setup documents.
Oversee payroll inquiries and issues and ensure timely, compliant resolutions.
Oversee payroll reporting, payroll-related audits, 401(k)/Roth contributions, benefit deductions, and garnishments.
Audit new hires, rehires, employee changes, terminations, and final payments.
Oversee payroll system security access permissions and manage access to state employment portals.
Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes, including W-2s and related reporting.
Review procedures and processes to improve efficiency and technology use; improve payroll workflows and scalability.
Safeguard confidential payroll systems and files, using discretion and integrity when handling sensitive information.
Stay current on payroll laws, tax regulations, and industry practices to support compliance and continuous improvement.
Develop payroll reporting metrics and internal auditing schedules.
Establish and maintain positive working relationships with employees, third-party vendors, and team members.

Benefits

Medical, dental, and vision coverage beginning the first of the month following hire.
Employee Stock Ownership Plan (ESOP).
401(k) retirement savings plan.
Paid vacation.
Company holidays.
State sick leave benefits.
100% prepaid college tuition for employees and eligible dependents.
Employee Assistance Program (EAP).
Career development and advancement opportunities.
Yearly review with the possibility of a pay increase based on performance and tenure.