Payroll Manager

Wilkerson Crane Rental•Bonner Springs, KS

21h

About The Position

The Payroll Manager manages all aspects of the organization’s payroll functions, overseeing end-to-end operations to ensure accurate and timely pay, tax compliance, payroll-system administration, and supervision of payroll staff. The role is a key resource for employees and management on payroll policies and processes and manages hourly, overtime, union, prevailing-wage, and per diem pay across multiple job sites. The Payroll Manager also serves as the company’s payroll compliance lead. The position manages payroll operations and staff, reviews and processes timecards and payroll transactions, administers payroll taxes and filings, maintains employee payroll records, and ensures compliance with applicable regulations and union agreements. It also supports audits and regulatory reporting, reconciles payroll with the general ledger, allocates labor costs, prepares management reports, coordinates payroll matters with HR, and responds to employee pay inquiries. The role is based in a well-lit, climate-controlled office environment and involves prolonged computer work. The employee may need to sit, stand, walk, stoop, or crouch. The stated work week is 40 hours, with occasional after-hours or weekend work during peak periods and occasional travel.

Requirements

Bachelor’s degree in Finance, Accounting, Human Resources, Business Administration, or a related field.
At least 5 years of full-cycle payroll administration experience, including 2 years in a management role.
Strong knowledge of union benefits and agreements, union payroll, fringe remittances, and certified (prevailing-wage) payroll.
Hands-on experience with multi-state payroll and union and hourly workforces.
Working knowledge of the FLSA, federal and state wage-and-hour laws, and payroll tax requirements.
Experience with a major payroll platform such as BambooHR, ADP, Paycom, Paylocity, or UKG, and integration with an accounting system such as QuickBooks.
Strong Microsoft Office skills, including Word, Excel, Outlook, and Teams.
High accuracy, sound judgment with confidential information, and ability to meet fixed deadlines.
Excellent communication, leadership, and interpersonal skills.
High discretion, confidentiality, and integrity in handling sensitive information.
Ability to multitask and flexibility in daily and weekly work schedules to meet deadlines and commitments.
Ability to work a 40-hour work week and occasionally work after hours or weekends during peak periods.
Occasional travel may be required.
Ability to sit, stand, walk, stoop, or crouch and perform prolonged computer work.

Nice To Haves

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Payroll experience in construction, equipment rental, heavy industry, or another field-labor environment.
Familiarity with construction ERP or job-costing systems such as FCC or NexGen.

Responsibilities

Manage day-to-day payroll department operations, including training and supervising payroll staff.
Review field timesheets for accuracy against job tickets and dispatch records, including overtime, double time, shift differentials, travel time, and per diem.
Oversee the end-to-end payroll process from timecard review through approval and submission, ensuring timely and accurate payment of wages, salaries, bonuses, garnishments, and deductions.
Calculate and process union wages, fringe benefits, and remittances under applicable collective bargaining agreements.
Process prevailing-wage payroll and prepare certified payroll reports; ensure monthly union reports and benefit payments are accurate and meet union rules and deadlines.
Assist with off-cycle payments, bonuses, final pay, garnishments, child support orders, and levies.
Develop, implement, and update payroll policies and procedures, and ensure compliance with applicable legal requirements and best practices.
Ensure compliance with federal, state, and local payroll regulations and tax requirements, including wage-and-hour laws and multi-state withholding and reciprocity.
Maintain accurate and confidential employee payroll data and records, including hours, earnings, tax withholdings, garnishments, deductions, and benefit contributions.
Oversee payroll tax deposits and filings, including Forms 941, 940, W-2, and state unemployment and withholding returns.
Work with the HR Manager to maintain worker classification standards, including exempt versus non-exempt and employee versus contractor classifications.
Manage payroll-related audits and ensure accurate reporting; support workers’ compensation audits with payroll data by class code.
Prepare, submit, and support required pay-related government reports, wage-and-hour compliance documentation, unemployment claims, and other regulatory filings.
Generate management reports on headcount, turnover, labor cost, analysis, and benefits utilization.
Approve monthly union benefit reports.
Coordinate with HR on new-hire direct deposit enrollment and tax forms, and ensure termination pay complies with union and state final-pay requirements.
Reconcile payroll to the general ledger each pay period and prepare month-end payroll journal entries and accruals.
Allocate labor costs to jobs, equipment, and cost centers to support job costing and billing.
Respond promptly and clearly to employee pay questions.
Maintain internal controls, segregation of duties, and audit-ready documentation.
Conduct monthly checks-and-balances audits of payroll data.
Perform other duties as assigned by management.
Adhere to the Company Code of Conduct/Ethics and Core Values, follow management direction, prioritize and manage time, remain punctual and dependable, safeguard company, client, and customer information, contribute to a professional culture, and demonstrate leadership regarding safety and company policies.