Payroll Manager

LINDSAY PRECAST MASTER•Alachua, FL

20d•$80,000 - $95,000•Onsite

About The Position

The Payroll Manager owns full-cycle payroll for all Lindsay Family of Brands divisions and sites, ensuring employees are paid accurately and on time in compliance with federal, state, and local requirements. The role manages multiple payrolls, pay groups, and frequencies across multiple states, supporting manufacturing operations and construction-related work, including prevailing wage and certified payroll reporting on public projects. Paycom is the payroll and HRIS system of record. The position maintains accurate tax profiles, processes garnishments and other withholdings, and establishes new state and local tax registrations as the company expands. It partners closely with HR, Finance/Accounting, and division and site leadership. The role administers payroll for hourly manufacturing workforces and construction projects, applies wage-and-hour and prevailing-wage requirements, prepares certified payroll reports, and maintains project payroll records. It also supports tax compliance and jurisdiction setup, payroll audits and reconciliations, garnishments and deductions, reporting, journal entries, labor-cost allocation, internal controls, and audit readiness. The Payroll Manager develops payroll procedures and process improvements, responds to employee and manager questions, and supervises and develops payroll staff if assigned. The position is based on-site in Alachua, Florida. Work is primarily office-based, involving standard computer and phone use. Extended hours may be required around payroll deadlines and quarter- and year-end.

Requirements

Bachelor’s degree in accounting, finance, business, or a related field, or an equivalent combination of education and experience.
At least 7 years of progressive full-cycle payroll experience, including at least 3 years in a lead or management role.
Experience processing multiple payrolls across multiple states, including multi-state and local tax compliance.
Direct experience with manufacturing payroll for hourly, multi-shift workforces.
Direct experience with construction payroll, including federal Davis-Bacon and multiple state prevailing-wage programs and certified payroll reporting.
Working knowledge of garnishment processing and federal and state withholding limits.
Strong knowledge of the FLSA, state wage-and-hour laws, and payroll tax regulations.
Advanced Microsoft Excel skills, including lookups, pivot tables, and reconciliations.
Exceptional accuracy, organization, and ability to meet hard deadlines.
High level of discretion when handling confidential information.

Nice To Haves

Hands-on experience with Paycom; administrator-level Paycom experience is strongly preferred.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience in a PE-backed or multi-entity organization, including acquisitions and new-entity payroll setup.
Acumatica ERP experience for payroll export and import of job costing for prevailing-wage jobs.

Responsibilities

Manage end-to-end payroll processing for multiple payrolls, pay groups, pay frequencies, entities, divisions, and sites across multiple states.
Review and validate timekeeping data, hours, overtime, shift differentials, bonuses, commissions, and other earnings before payroll close.
Process new hires, terminations, final pay, pay changes, transfers between entities, and off-cycle or manual checks in accordance with state requirements.
Ensure accurate overtime and regular-rate-of-pay calculations, including non-discretionary bonuses and multi-rate employees.
Conduct pre- and post-payroll audits and reconciliations, investigate discrepancies, and maintain a payroll calendar and processing deadlines.
Administer payroll for hourly manufacturing workforces, including multiple shifts, shift premiums, attendance-based pay, and applicable production or incentive pay.
Partner with plant and site leadership on consistent and compliant timekeeping, meal and rest breaks, and pay practices.
Support sales and manager bonus programs and other variable-pay plans as directed.
Administer construction payroll, including project costing, classification-based pay rates, and fringe-benefit treatment.
Apply federal Davis-Bacon and Related Acts and state prevailing-wage requirements, including wage determinations, worker classifications, and fringe-benefit credits.
Prepare, review, and submit certified payroll reports, including WH-347 and state-specific forms and portal submissions.
Monitor wage determinations and rate updates for active projects and update Paycom before changes take effect.
Maintain project payroll records and respond to agency, general contractor, and owner inquiries, audits, and compliance reviews.
Maintain accurate employee and company federal, state, local, and multi-state or reciprocal tax profiles in Paycom.
Identify and establish new state and local tax registrations for new sites, remote employees, and out-of-state project work.
Coordinate with Paycom tax services and agencies to resolve tax notices, amendments, and account issues; support quarterly and year-end filings and reconciliations, including W-2s and W-2c corrections.
Process garnishments, child support orders, tax levies, and other wage-withholding orders within required timeframes and apply applicable limits and priority rules.
Set up and calculate benefit, 401(k), voluntary, and statutory deductions accurately.
Administer Paycom payroll functions, including earnings, deductions, tax setups, pay groups, and workflows.
Prepare payroll reports and journal entries and partner with Accounting on general-ledger reconciliation, accruals, and labor-cost allocation by entity, division, and project.
Maintain internal controls, segregation of duties, and audit-ready documentation; support internal and external audits.
Develop and maintain payroll policies, procedures, and desk guides, and recommend process improvements and automation.
Respond to employee and manager payroll questions professionally and confidentially.
Supervise and develop payroll staff, if assigned.