Payroll Manager

Hoffman & Hoffman Inc•Greensboro, NC

12d

About The Position

The Payroll Manager manages accurate, timely, and compliant payroll for the Hoffman family of companies, which has a multi-company payroll and a multi-state workforce of more than 1,400 employees. The role leads payroll operations, staff, tax compliance, project reporting, and system administration, while actively participating in one complex monthly payroll. It operates in a fast-paced, rapidly growing environment and requires strong prioritization, communication, analysis, project management, people leadership, and solution-development skills. The position reports to the CFO and supervises payroll staff as assigned. It is classified as exempt, subject to review of actual duties and applicable law. Additional hours may be required during peak processing, reporting, audits, and implementation periods. The employee must be able to perform essential functions with or without reasonable accommodation.

Requirements

Five or more years of progressively responsible payroll experience, including multi-company, multi-state payroll for 1,000 or more employees.
Hands-on ADP experience, preferably ADP Workforce Now.
Experience with certified payroll, prevailing-wage requirements, and OCIP/CCIP reporting.
Strong knowledge of payroll taxation, wage-and-hour requirements, payroll accounting, reconciliations, and internal controls.
Advanced Excel skills.
Prior supervisory, team-lead, or payroll workflow management experience.
Strong analytical, organizational, and communication skills.
Ability to meet firm deadlines with accuracy and confidentiality.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

Relevant bachelor's degree or equivalent education and experience.
Certified Payroll Professional (CPP) designation.
Experience in construction or another project-based environment.
Experience with payroll integrations, implementations, or conversions.

Responsibilities

Oversee full-cycle payroll, including wages, commissions, bonuses, benefits, retirement deductions, safe harbor contributions, garnishments, and adjustments; review payroll accuracy, approvals, and funding.
Lead and cross-train payroll staff, manage deadlines, resolve complex inquiries, and protect confidential information.
Prepare, review, and process one complex monthly payroll and assist the payroll team with other payrolls as needed.
Collaborate with Human Resources, Benefits, Accounting, Operations, Information Technology, and external agencies to coordinate payroll-related activities and resolve issues.
Manage payroll tax deposits, filings, reconciliations, notices, amendments, and quarter-end and year-end reporting.
Administer certified payroll and prevailing-wage compliance, including classifications, wage rates, fringe benefits, weekly submissions, and Statements of Compliance.
Maintain OCIP/CCIP project records and submit monthly payroll reports through project completion.
Maintain internal controls and records and support audits.
Administer ADP Workforce Now, including configuration, reporting, troubleshooting, and process automation; participate in assessing and implementing suitable replacement programs as needed.
Coordinate with Principal, the TPA for the company's 401(k) and ESOP plans.