Payroll Manager

Ivy Hospitality - Corporate Office•Indianapolis, IN

69d•$65,000 - $75,000•Onsite

About The Position

The Payroll Manager oversees all aspects of payroll processing and administration, with a focus on accurate, timely operations and compliance with company policies and regulatory requirements. The role is the primary administrator of the company’s HRIS and payroll platform and is responsible for payroll tax account setup and benefit deduction reconciliation across a growing, multi-state portfolio of hotels. The position is located in Indianapolis, Indiana, with a stated pay range of $65,000–$75,000 based on experience and qualifications. The Payroll Manager manages the end-to-end biweekly payroll process, maintains payroll policies and procedures, supports property leaders and associates with payroll and timekeeping matters, and oversees payroll reporting, taxes, garnishments, and year-end activities. The role also maintains HRIS and timekeeping configuration, leads system initiatives, manages payroll tax registrations and agency notices, reconciles benefit deductions and carrier invoices, and coordinates payroll accounting and audit support. A bachelor’s degree in a human resources-related field or equivalent work experience is required. Candidates must have at least five years of payroll experience, including at least two years as a Payroll Manager or in a similar role. Relevant certifications such as CPP are a plus. The employer offers health, financial security, and paid time off benefits, with eligibility dependent on employment status.

Requirements

Bachelor’s degree in a human resources-related field or equivalent work experience.
At least five years of payroll experience, including at least two years as a Payroll Manager or in a similar role.
Strong working knowledge of multi-state, multi-entity payroll and payroll taxes.
Experience administering a cloud-based, multi-entity HCM or payroll platform.
Hands-on experience supporting a payroll or HRIS implementation, conversion, or major module rollout.
Working knowledge of multi-state tax account registration and maintenance, including state withholding and state unemployment insurance.
Experience reconciling benefit deductions, carrier invoices, and enrollment data across multiple plans and vendors.
Ability to build, maintain, and audit HRIS reports, with advanced Excel skills.
Strong analytical and problem-solving skills.
Attention to detail and a high level of accuracy.
High level of confidentiality, diplomacy, and sound judgment when handling sensitive issues.

Nice To Haves

CPP or other relevant certifications.
ADP experience is strongly preferred.

Responsibilities

Manage end-to-end biweekly payroll, including accurate wage, deduction, and tax calculations and distribution of paychecks and electronic payments.
Develop and maintain streamlined payroll policies and procedures across the hotel portfolio.
Process payroll updates and associate status changes, including hires, terminations, transfers, promotions, and compensation changes, in compliance with applicable laws and best practices.
Review and reconcile payroll reports and resolve discrepancies or errors promptly.
Partner with property leaders to resolve timekeeping, missed punch, PTO, and payroll-related issues.
Manage wage garnishments, child support orders, tax levies, and other required payroll deductions.
Oversee the annual payroll calendar and timely processing of overtime input, payroll taxes, bank files, and garnishments.
Administer the HRIS and payroll platform, maintaining company and position structures, job codes, cost centers, pay groups, and earnings and deduction codes.
Lead payroll and HRIS implementations, conversions, module rollouts, and system releases; validate configuration, data integrity, and parallel results before go-live.
Maintain timekeeping configuration and pay rules, including shift differentials, holiday pay, overtime calculations, and PTO accruals.
Support manager and employee self-service and partner with the People and Culture team on training, documentation, and adoption.
Register and maintain payroll tax accounts for new and transitioning properties, including employer identification, state and local withholding, and state unemployment insurance accounts; ensure assigned rates are reflected accurately in the payroll system.
Monitor and respond to agency notices, rate changes, and account maintenance requirements across operating jurisdictions.
Validate quarterly and annual tax filings prepared by the payroll provider and manage corrections, amendments, and W-2Cs as needed.
Reconcile payroll benefit deductions each pay period, correct missed, duplicate, or inaccurate deductions, and process arrears in accordance with company policy.
Reconcile carrier invoices against enrollment records and payroll deductions, researching variances and partnering with vendors, brokers, and internal teams to resolve them.
Monitor benefit carrier files between the HRIS and vendors, resolve file errors, and confirm enrollment changes flow accurately to payroll deductions.
Support benefit eligibility reviews and ensure associate status changes are reflected accurately in payroll and benefit systems.
Review and correct the biweekly HRIS interface with the accounting system to confirm payroll entries in the general ledger are accurate.
Coordinate with accounting on recording and reporting payroll-related transactions and expenses.
Partner with internal and external auditors on payroll audits and reviews, providing documentation and explanations.
Coordinate year-end payroll activities, including accurate and compliant W-2 processing and distribution.