Payroll Manager

MGX Equipment Services, LLC•North Point Village, MD

11d•$115,000 - $130,000

About The Position

The Payroll Manager leads US payroll operations for the company’s US legal entities, pension, and Board of Directors, serving approximately 1,800 employees through ADP. The role supervises the payroll team and ensures accurate, timely, and compliant payroll, tax, and 401(k) processing. It may be based at any of the company’s US facilities in Baltimore, Dallas, Houston, Denver, Phoenix, Milwaukee, Nashville, Belle Chasse, or Bloomington. The position handles payroll processing and review, variable and incentive compensation, payroll-related audits, year-end processing, ADP vendor and service-request management, state tax agency registrations, audit responses, and coordination with Fidelity and internal corporate teams. It requires extensive multi-state and multi-entity payroll experience, staff leadership, problem-solving, process documentation, and the ability to manage deadlines in a high-volume environment. The anticipated base salary is $115,000 to $130,000 per year, depending on experience, skills, education, and location. The role is also eligible for an annual bonus and includes a comprehensive benefits package.

Requirements

High school diploma.
Experience with ADP processes and systems.
At least 10 years of experience with multi-state and multi-business-entity payroll.
Ability to manage payroll staff, delegate duties, and train and mentor staff as needed.
High-level experience resolving complex issues on demand.
Proficiency with Microsoft Teams, Excel, Word, Adobe, and Outlook.
Problem-solving, influencing, and effective communication skills.
Ability to meet deadlines in a high-volume environment with competing priorities.
Ability to create and document process improvements or new processes.
Experience with acquisitions and project management.
Experience with 401(k) special calculations, file interfaces, and vendor reconciliations with Fidelity.
Ability to create and design custom reports for internal or external personnel.
Ability to maintain confidentiality of company data internally and externally.

Nice To Haves

Certified Payroll Professional (CPP) certification is highly preferred.

Responsibilities

Supervise and process payroll for all US legal entities, pension, and the Board of Directors.
Review payroll staff data entry for accuracy across pay groups and pay dates.
Review and approve ADP invoices for tax payments, net payroll deposits, and wage garnishment deposits.
Review payroll and tax reports, filings, and deposits for accuracy and promptly correct discrepancies.
Review and reconcile biweekly 401(k) and Deferred Compensation funding to Fidelity.
Process variable compensation, sales commissions, union dues, equity compensation, expatriate payroll, and employee pay updates related to relocation benefits as needed.
Coordinate with local and corporate HR to ensure payments are timely and accurate.
Process annual STIP/LIP bonuses; review and reconcile them, submit and review related 401(k) funding to Fidelity, and submit adjustments timely.
Manage payroll audits with internal and external auditors, including workers’ compensation, 162(m) workpapers, retirement plan eligible-wage audits and reconciliations, executive compensation and fringe benefits, proxy data, and quarterly R&D files and reports.
Reconcile quarterly ADP tax filings for all taxes and pay groups; review quarterly ADP error reports and W-2 setup notices and respond to ADP timely.
Complete year-end processing, including tuition payments, vehicle allowances and mileage, 1099s, taxable fringe benefits, relocation reconciliation, equity FICA retirement processing, SOC 1 report submission, unclaimed property tracking, and W-2 preview testing.
Create and distribute the annual payroll calendar across pay groups, locations, and schedules.
Review Roth catch-up requirements and qualified overtime for year-end W-2 reporting.
Serve as the lead liaison with ADP, coordinate regular conference calls, and track and manage ADP service-request tickets through timely resolution.
Register, update, remove, or change income and unemployment tax identification numbers and company information with state tax agencies.
Process and resolve state audit requests as received.
Retrieve and review Fidelity import files and resolve discrepancies timely.
Work with Corporate Tax, Accounting, Treasury, and Compensation on tax preparation, ad hoc reporting, and special requests.
Manage, delegate, train, and mentor payroll staff as needed.
Create and document process improvements or new processes, and prepare custom reports requested by internal or external personnel.
Maintain confidentiality of company data.