PAYROLL MANAGER

NORTH EAST MEDICAL SERVICES•Daly City, CA

19d•$131,784 - $151,736•Onsite

About The Position

The Payroll Manager leads end-to-end payroll operations for NEMS, ensuring accurate and timely pay for all employees and compliance with federal, state, and local payroll and tax regulations. The role supervises payroll staff, manages payroll systems and vendor relationships, delivers month-end and year-end payroll reconciliations and reports, and partners with HR and Finance on benefits, tax, and audit activities. The position directly supervises a department and is responsible for its results, including costs, methods, and personnel. Managerial duties include interviewing and hiring employees; planning, assigning, scheduling, and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems. Other duties may be assigned by the manager or supervisor. This is a full-time, FLSA-exempt position and is not classified as OSHA high-risk. The position is located in Daly City, California.

Requirements

Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
At least 5 years of progressive payroll experience.
At least 2 years in a supervisory or lead role.
Strong working knowledge of payroll laws, wage and hour regulations, payroll tax requirements, and best practices.
Hands-on experience with enterprise payroll/HCM systems and payroll tax filing processes.
Advanced spreadsheet skills, including pivot tables, filtering, and creating ad hoc reports.
Excellent organizational skills, attention to detail, and ability to meet deadlines.
Ability to work independently and effectively in a team environment.
Fluency in reading, writing, and speaking English.

Nice To Haves

Experience with Paycom Payroll.
Comprehensive knowledge of accounting and payroll processing in a healthcare or nonprofit setting.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Ability to speak a second language.

Responsibilities

Oversee and execute full-cycle payroll for all employees, including gross-to-net calculations, deductions, garnishments, taxes, and net payments.
Maintain and configure the Paycom payroll system; lead system implementations, upgrades, testing, and integrations with HRIS and the general ledger.
Prepare, reconcile, and analyze monthly payroll journals and general ledger payroll accounts, resolving discrepancies with Finance and HR.
Ensure timely and accurate filing and payment of payroll taxes and related federal, state, and local returns; oversee year-end processing, including W-2s and 1095s as required.
Administer payroll-related benefits deductions, including health, retirement, flexible spending, and commute deductions, and coordinate with Benefits/HR vendors.
Manage wage garnishments, levies, and third-party wage attachments to ensure compliance and timely remittance.
Serve as the primary liaison for external payroll vendors, auditors, and government agencies during audits or inquiries.
Develop, document, and maintain payroll policies, procedures, and internal controls; recommend process improvements and automation to increase accuracy and efficiency.
Monitor payroll compliance with regulatory changes, research applicable changes, and implement updates to maintain compliance with labor and payroll laws.
Provide leadership with payroll reporting and analytics, including headcount, labor costs, overtime, payroll tax liabilities, and trend analysis.
Support payroll activities related to mergers and acquisitions, terminations, and employee offboarding when required.
Maintain confidentiality of payroll and compensation data and ensure secure handling of employee information.
Interview and hire employees; plan, assign, schedule, and direct work; appraise performance; reward and discipline employees; and address complaints and resolve problems.
Perform other job duties as required by the manager or supervisor.