Payroll Manager

Charlie's Produce•Seattle, WA

5d•$90,000 - $130,000•Onsite

About The Position

Charlie's Produce is seeking a Payroll Manager to supervise the bi-weekly multi-state payroll for over 1,700 employees. This role involves coaching and supporting two payroll staff members, collaborating with the accounting manager to enhance team performance, and partnering with HR, Finance/Accounting, and department leaders to resolve payroll issues efficiently. The ideal candidate will lead and manage the full-cycle payroll process, ensuring accuracy and timeliness, and will be responsible for developing, documenting, and maintaining payroll Standard Operating Procedures (SOPs), internal controls, and system setup documents. This position also oversees payroll inquiries, reporting, audits, contributions, deductions, garnishments, new hires, rehires, employee changes, terminations, final payments, and security access permissions. Additionally, the Payroll Manager will review and improve current processes and procedures to optimize technology use, enhance workflows, and ensure scalability. Maintaining secure and confidential payroll systems and files, staying updated on payroll laws and regulations, managing access to state employment portals, developing payroll reporting metrics, and establishing positive working relationships with employees, vendors, and team members are key aspects of this role.

Requirements

10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred
5+ Years experience in payroll and people supervision
Bachelor's degree from an accredited institution in accounting, finance, business administration, or related field
Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
Knowledge of commonly used concepts, practices, and procedures within the accounting cycle
Proficient in Microsoft Office
Excellent communication and interpersonal skills
Ability to juggle multiple projects while maintaining deadlines
Strong sense of self-motivation
Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
Excellent time management, organizational, and follow-through skills

Nice To Haves

Payroll certification preferred

Responsibilities

Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
Conduct performance assessments of Payroll staff
Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
Audit new hires, rehires, employee changes, terminations, final payments
Oversee security access permissions
Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
Review current processes and procedures to improve efficiency and to optimize the use of technology. Improve payroll workflows and scalability
Oversee secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
Manage access to state employment portals
Develop payroll reporting metrics and internal auditing schedules
Establish and maintain a positive working relationship with employees, third party vendors, and team members