Payroll Manager

University of Washington•Seattle, WA

6d•Hybrid

About The Position

Housing & Food Services is hiring a Payroll Manager for Business and Finance Services. The position manages end-to-end payroll operations and related business processes, ensuring payroll data integrity within financial systems and the accuracy of resulting financial statements. The manager oversees payroll for a department of 500 professional and classified employees and 900 student employees, provides Workday expertise, partners with campus stakeholders, and supervises Payroll staff. The role reports to the Assistant Director for Accounting Operations. The position is regular and full-time. Up to two days of remote work is available. Work outside regular Monday-through-Friday business hours may be required to meet payroll deadlines and support critical business operations. The position is first shift and offers an annual pay range of $92,196 to $92,196.

Requirements

Bachelor’s degree in business administration or a closely related field and four years of experience in a payroll or accounting environment; equivalent education and/or experience may substitute where permitted.
Experience managing payroll using an HRIS or equivalent.
Experience administering state and federal laws related to payroll compliance.
Experience administering payroll for overtime-eligible and overtime-exempt staff.
Effective communication and problem-solving with employees.
Effective organization, planning, and scheduling of work.
Ability to prioritize complex and often competing priorities successfully.
Effective communication, adaptation, and visualization of data for a diverse audience.
Curiosity and eagerness to learn and adapt to new technologies.
Successful completion of training and testing required to execute a Workday security role within one month of hire.

Nice To Haves

Experience working with Workday or other comparable payroll systems.
Experience in payroll management or related fields at a public institution of higher education.

Responsibilities

Oversee end-to-end payroll processing, including payroll administration, time and leave reconciliation, and compliance with federal, state, university, and collective bargaining agreement requirements.
Develop and maintain audit schedules and monitoring processes for semi-monthly payroll processing and monthly leave accruals.
Serve as the HFS Workday subject matter expert and provide guidance on payroll, time tracking, absence management, and related business processes.
Research, analyze, and resolve payroll issues; collaborate with the ISC and campus partners to investigate and escalate complex problems.
Develop, maintain, and analyze reports, dashboards, and metrics for payroll operations, compliance, and process improvement.
Model behaviors that promote a positive, respectful, and collaborative work environment.
Serve as a member of the Business and Finance leadership team.
Build and maintain partnerships with HFS units, UW Payroll, Human Resources, Finance, Information Technology, and other campus stakeholders.
Serve as the primary liaison between HFS and the ISC; identify trends, communicate recurring issues, and develop strategies to improve operations.
Coordinate processes and resolve issues with HFS Human Resources, Finance, Information Technology, UW Payroll, and other campus partners.
Supervise and direct Payroll staff to ensure quality, accuracy, and timely completion of work.
Provide coaching, feedback, and performance management to support employee success and development.
Promote cross-training, knowledge sharing, and professional development to strengthen team capability and continuity.
Plan, prioritize, and assign work to meet operational needs and competing priorities.
Foster an environment that encourages learning, accountability, and continuous improvement.