Payroll Manager

Optima Office•San Diego, CA

6h•$55 - $60•Hybrid

About The Position

The Payroll Manager oversees payroll processing and serves as a strategic partner to leadership, ensuring accurate payroll operations and compliance with applicable regulations. The role may include client-facing consulting responsibilities, acting as a trusted advisor to clients on payroll accuracy and compliance. The manager may supervise payroll specialists. The position works with clients matched to the employee’s profile. Hours are coordinated with the supervisor and client, and work may be performed remotely or onsite. This is a hybrid position requiring three days in the San Diego office. The employee typically works in an office or remote environment, with travel to client sites or company locations potentially required. The role is full-time, typically requiring 40 or more hours per week, with additional hours potentially required during payroll cycles.

Requirements

At least 5 years of experience processing payroll, including implementing payroll systems and configuring earnings, accruals, deductions, taxation, and departments in payroll platforms.
Experience processing payroll tax return amendments and managing payroll benefit deductions such as 401(k) and FSA.
Active Payroll Certification (CPP) from an accredited institution.
Solid understanding of payroll taxes, labor laws, and out-of-state payroll implications.
Expert knowledge of California and federal wage and hour and pay regulations.
Advanced Excel skills and technical aptitude.
Strong personnel management, collaboration, communication, time management, and organizational skills.
Commitment to continuous learning and staying current on payroll systems and compliance.
Ability to work in a fast-paced environment, multitask, and manage projects to strict deadlines.
Excellent customer service skills.
High degree of discretion, integrity, professionalism, and accountability.
Ability to work well with others in a collaborative and respectful manner.
Consistent, punctual, and regular attendance.
Professional image and demeanor.

Nice To Haves

At least 5 years of experience processing payroll for larger companies with 30 or more employees.
At least 5 years of experience with multiple platforms such as ADP, Paychex, Rippling, Paylocity, and QuickBooks.
Experience with ACA reporting.

Responsibilities

Oversee and manage payroll processing for accuracy, timeliness, and compliance with federal, state, and local regulations.
Ensure compliance with labor laws, wage and hour requirements, and reporting obligations.
Manage payroll processes, tax filings, and wage garnishments.
Maintain HRIS and payroll systems, ensuring data integrity and accurate reporting.
Conduct payroll and benefits audits to ensure compliance.
Prepare payroll reports for leadership as needed.
Process full-cycle weekly, bi-weekly, and semi-monthly payroll.
Implement best practices for new hires, terminations, benefit billing, 401(k), and loans.
Maintain vacation and sick accruals, print checks, submit HSA contributions, process VOEs, and reconcile benefit billing.
Maintain satisfactory attendance.
Supervise payroll specialists as applicable.
Perform other duties as assigned.