Payroll Manager Senior Profile – US/CANADA Payroll Scope (Toronto-based) –

Project Delivery Partners•Toronto, ON

5d•Hybrid

About The Position

As part of our continued growth and US expansion, we are seeking an experienced Payroll Manager, based in Toronto, to own the full operational and compliance management of payroll for our US entities. A working knowledge of Canadian payroll will be considered a valuable additional asset. The successful candidate will serve as the company's payroll subject matter expert, with deep mastery of US federal and multi-state payroll regulations and a strong ability to operate autonomously in a fast-paced, cross-border environment.

Requirements

Bachelor's degree (or equivalent) in Accounting, Human Resources, Business Administration, or a related field
US professional certification strongly preferred: FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) – American Payroll Association (APA)
Minimum 5 to 10 years of confirmed experience in payroll management
IRS, FLSA, FICA, FUTA/SUTA, multi-state obligations
ADP Workforce Now, Ceridian Dayforce, Paylocity, Payworks, Workday or similar
Advanced Excel skills
Strong understanding of payroll/accounting interfaces and general ledger journal entries
Exceptional accuracy and a strong sense of confidentiality
Self-starter with the ability to manage competing priorities and tight deadlines
Strong communication and ability to explain complex payroll topics to non-specialists
Analytical mindset with a proactive approach to problem-solving
Adaptable in fast-evolving environment, resilience.

Nice To Haves

Working knowledge of Canadian payroll
Canadian certification appreciated as a complement: PCP or CPM (National Payroll Institute)
Knowledge of Canadian payroll (multi-province)
Experience in a multi-entity or multi-country environment is a plus
Background in a high-growth or payroll function build-out context is an advantage
CRA, CPP/EI, provincial legislation

Responsibilities

Own end-to-end payroll processing for all US-based employees across multiple states
Master federal payroll taxation
Manage state and local taxes
Handle all federal filings
Apply Fair Labor Standards Act (FLSA) rules: overtime calculations, exempt vs non-exempt classification, multi-state minimum wage compliance
Process garnishments, child support orders, tax levies, and creditor garnishments per state and federal regulations
Manage New Hire Reporting obligations per state
Company registration in new states
Administer employee benefits in payroll: 401(k) contributions, FSA/HSA deductions, group insurance
Handle complex scenarios
Ensure full compliance with US federal and multi-state payroll laws and regulations
Conduct regular internal audits and payroll account reconciliations
Meet all tax deposit and filing deadlines with the IRS and state tax agencies
Maintain active regulatory watch: new state laws, IRS updates, annual SUI/SUTA rate changes, FLSA guidance
Prepare for external audits
Help the Group to implement unique payroll software linked to the HRIS (Workday)
Implement payroll processes
Configure new payroll rules and maintain calculation tables
Calculation and tracking of vacation accruals
Produce regular HR/Finance reports
Contribute to digitalization and continuous process improvement initiatives
Serve as the primary point of contact for employees on all payroll-related questions
Work closely with HR and Finance
Coordinate with external US tax and legal advisors
Support onboarding and offboarding processes from a payroll perspective