Payroll Manager

Charlie's Produce • Seattle, WA

1d

About The Position

The Payroll Manager supervises bi-weekly, multi-state payroll for more than 1,700 employees and coaches and supports two payroll staff members. The role works closely with the accounting manager and partners with HR, Finance/Accounting, and department leaders to resolve payroll issues efficiently. It leads payroll operations, reporting, compliance, process improvement, and staff development while safeguarding confidential payroll information.

Requirements

• Five or more years of experience in payroll and people supervision.
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or a related field.
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance.
• Knowledge of commonly used concepts, practices, and procedures within the accounting cycle.
• Proficiency in Microsoft Office.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects while maintaining deadlines.
• Strong self-motivation.
• Excellent analytical and problem-solving skills, with attention to detail and critical thinking.
• Excellent time management, organizational, and follow-through skills.

Nice To Haves

• Ten or more years of payroll processing experience for a mid-to-large-sized company in a multi-state environment.
• Payroll certification.

Responsibilities

• Lead and manage the full-cycle payroll process, ensuring accurate and timely processing for all employees.
• Supervise, train, and support payroll staff, coordinate with the accounting team on financial reporting, and conduct staff performance assessments.
• Develop, document, and maintain payroll standard operating procedures, internal controls, and system setup documents.
• Oversee payroll inquiries and issues, ensuring timely and compliant resolution.
• Oversee payroll reporting, payroll-related audits, 401(k) and Roth contributions, benefit deductions, and garnishments.
• Audit new hires, rehires, employee changes, terminations, and final payments.
• Oversee security access permissions and manage access to state employment portals.
• Oversee payroll audits, reconciliations, journal entries, tax filings, and year-end processes, including W-2s and related reporting.
• Review processes and procedures to improve efficiency and optimize technology use; improve payroll workflows and scalability.
• Safeguard payroll systems and files and exercise discretion and integrity when handling sensitive information.
• Stay current on payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement.
• Develop payroll reporting metrics and internal auditing schedules.
• Maintain positive working relationships with employees, third-party vendors, and team members.

Benefits

• Medical, dental, and vision coverage beginning the first of the month following hire.
• Employee Stock Ownership Plan (ESOP) and 401(k) retirement savings plan.
• Paid vacation and company holidays.
• State Sick Leave benefits.
• 100% prepaid college tuition for employees and their eligible dependents.
• Employee Assistance Program (EAP).
• Opportunities for career development and advancement.
• Annual salary range of $90,000–$130,000, with a yearly review and possibility of an increase based on performance and tenure.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager