Payroll Manager

Fenix24

11d

About The Position

The Payroll Manager is responsible for the accurate, compliant, and timely execution of payroll operations and payroll-related accounting across the organization. Reporting to the Corporate Controller, this role serves as a key liaison between Finance, People & Culture, and Operations. This position supports multi-state U.S. payroll and international payroll, ensuring compliance with all applicable wage, tax, benefit, and reporting regulations. The Payroll Manager plays a critical role in maintaining employee trust, regulatory compliance, and financial accuracy.

Requirements

Minimum five (5) years of experience within multi-state and/or global payroll.
Hands-on experience with UK payroll processing and HMRC compliance strongly
Strong experience within HRIS platforms and/or time and attendance systems; BambooHR experience strongly preferred, but not required
Demonstrated understanding of US and international laws and regulations involving payroll and benefit programs.
Familiarity with international payroll coordination and multi-country reporting.
Advanced Excel skills, including reconciliations and reporting models.
High level of professionalism with the ability to maintain confidentiality.
Excellent organization, analytical and written skills with attention to detail and ability to spot errors.
Adaptable, with the ability to function well in a high-paced and changing environment.
Results-oriented, with strong problem-solving skills and a heightened sense of urgency.
Ability to form relationships across all levels of the company while modeling Fenix24’s culture and Good Samaritan values.

Nice To Haves

Bachelor’s degree preferred
Certified Payroll Professional (CPP) or equivalent credential strongly preferred.

Responsibilities

Maintain efficient processes for receiving and validating timekeeping data, pay rate changes, and deductions.
Review timecards and payroll inputs for completeness, accuracy, and compliance with applicable wage and hour regulations.
Process bi-weekly U.S. and applicable international payroll cycles through payroll systems and/or third-party providers.
Ensure employees are paid accurately and on time via direct deposit or applicable methods.
Respond to employee inquiries regarding pay, deductions, taxes, benefit payroll contributions and deductions, and statutory entitlements.
Process wage garnishments, child support orders, and statutory deductions in compliance with jurisdictional requirements.
Prepare and process off-cycle, manual, and special payments (e.g., severance, corrections, bonuses).
Coordinate payroll data for benefit deductions, including but not limited to retirement plans and insurance programs.
Ensure compliance with required global payroll legislation and tax regulations.
Register the company in new states for withholding, unemployment insurance, and workers’ compensation as needed.
Prepare and submit payroll-related filings and reports, including quarterly and annual tax forms.
Prepare, review, and submit bi-weekly 401(k) withholding reports to the Plan Administrator following each payroll cycle; ensure timely and accurate remittance of employee and employer contributions in compliance with plan documents and ERISA requirements.
Reconcile 401(k) contributions between payroll system, general ledger, and plan provider; investigate and resolve variances.
Support annual 401(k) audits and nondiscrimination testing by providing required payroll and contribution data.
Serve as the primary contact for payroll-related audits and inquiries.
Assist with Finance functions and People & Culture projects as required.
Other duties as assigned.

Benefits

Internal and external learning & development opportunities, including career advancement
Scheduled & flexible PTO programs
Family friendly programs- Care packages
Regular team building events
Competitive compensation & benefits including:
Private health insurance
Mental health and wellness programmes
Company-matched pension scheme
Life insurance and income protection insurance
Monthly fitness/gym membership allowance