Payroll Manager

Ad-West Realty Services • Bellevue, WA

23d • $26 - $30 • Hybrid

About The Position

The Payroll Manager oversees and processes semi-monthly payroll using Rippling, a cloud-based payroll platform, and helps maintain efficient and effective payroll operations. Responsibilities include collecting and reviewing timesheets; calculating employer liabilities and preparing related reports; processing ACH collection of employer liability expenses; and maintaining payroll entity records in accounting software. The role handles payroll transactions involving salaries, bonuses, benefits, garnishments, taxes, and deductions, and ensures compliance with federal, state, and local wage and hour laws, including requirements for multi-state payroll.

The Payroll Manager reviews, corrects, and distributes quarterly and year-end payroll forms generated through Rippling, including Forms 941, 940, W-2, W-3, and 1095-C. The role reports and pays applicable state and local business taxes, supports new-hire onboarding and employee pay or tax changes, maintains confidential employee and payroll records, and responds to authorized employment-verification requests.

The position also trains new property managers on efficient payroll submission, researches and resolves employee payroll questions, and monitors the shared HR inbox to answer general inquiries or route them appropriately. It scans and digitally files incoming physical mail, responds to appropriate HR inquiries, distributes mail, and provides leadership with support on special projects. The position is hybrid, with three remote days and two in-office days per week.

Requirements

• At least 2 years of experience in a payroll-related role.
• High school diploma or equivalent.
• Proficiency in Microsoft Office, including Office 365, Microsoft Word, and Excel.
• Knowledge of labor laws and payroll tax laws and regulations.
• Proficiency in processing payroll, including calculating wages, deductions, and benefits.
• Strong attention to detail and ability to maintain a high level of accuracy.
• Analytical, critical-thinking, and problem-solving skills.
• Ability to maintain strict confidentiality of employee and company information.
• Strong written and verbal communication skills.
• Ability to meet deadlines consistently and manage multiple tasks efficiently, including in a high-pressure environment.
• Mathematical proficiency.
• Strong organizational skills.
• Ability to work effectively as part of a team.

Nice To Haves

• Positive, can-do attitude and commitment to excellence.
• Commitment to continuous personal and professional growth.
• Collaborative approach and appreciation for teamwork.

Responsibilities

• Implement, maintain, and review semi-monthly payroll processing in Rippling to ensure timely and accurate processing.
• Collect, review, and submit timesheets.
• Calculate employer liabilities, distribute related reports, and process ACH collection of employer liability expenses.
• Maintain financial records for the payroll entity in accounting software.
• Review, correct, and distribute quarterly and year-end payroll forms, including Forms 941, 940, W-2, W-3, and 1095-C.
• Report and pay applicable state and local business taxes to the appropriate agencies.
• Complete payroll onboarding processes and set and test appropriate pay structures for new hires.
• Enter employee changes involving pay, taxes, and direct deposit.
• Maintain confidential employee and payroll-related records.
• Process authorized employment-verification requests and provide requested data promptly.
• Train new property managers to support efficient payroll submissions by their teams.
• Research and resolve questions about payroll policies and procedures, pay calculations, retroactive pay, vacation, garnishments, and related matters.
• Investigate payroll records and explain calculations while maintaining confidentiality.
• Monitor the shared HR inbox, respond to general HR inquiries, and route requests to the appropriate person.
• Scan and digitally file incoming physical mail, respond to appropriate HR inquiries, and distribute mail to the correct recipient.
• Provide direct support to leadership on special projects.
• Meet payroll deadlines and provide support for payroll-related queries.

Benefits

• Medical, dental, vision, life, and voluntary life insurance; flexible spending account (FSA); and employee assistance program (EAP).
• 401(k) with company match up to 4%.
• Hybrid schedule with three remote days and two in-office days per week.
• Two weeks of accrued vacation.
• One week of accrued sick time.
• 13 company-paid holidays per calendar year.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED