Payroll Manager

Avenue5 Residential, LLC•Phoenix, AZ

12d

About The Position

The Payroll Manager leads payroll activities, collaborates with human resources and accounting, and directs and supervises payroll staff to ensure efficient payroll processing. The role oversees bi-weekly payroll compliance and accuracy, employee pay changes and garnishments, time approval and audits, tax updates, reporting, and payroll-related support for associates and managers. The position also contributes payroll expertise to special projects and maintains the confidentiality of files and records. The role requires a high school diploma and at least ten years of multistate payroll processing experience supporting more than 1,000 employees, as well as at least three years of people management experience. A bachelor’s degree in human resources, business administration, or finance, property management industry experience, and ExponentHR experience are preferred. The position is based in an office-building environment. A regular schedule may include hours outside normal business hours, weekends, and non-traditional holidays; availability every other weekend is required to complete payroll close processes. Physical requirements include lifting, pushing, and pulling up to 25 pounds, remaining stationary or moving around for extended periods as needed, and communicating and observing effectively. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

Requirements

High school diploma required.
At least ten years of experience with multistate payroll processing for more than 1,000 employees.
At least three years of people management experience.
Knowledge of federal and state payroll regulations.
Ability to read, write, understand, and communicate in English.
Strong personal computer and software skills, particularly Microsoft Excel.
Ability to use general office equipment.
Ability to perform moderate mathematical and accounting calculations.
Excellent customer service and interpersonal skills, including the ability to relate to others.
Strong organization and time management skills.
Ability to work in a fast-paced environment and meet deadlines.
Ability to maintain flexibility and creativity in a variety of situations.
Ability to maintain confidentiality.
Complete and successfully pass Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses, if assigned.
Maintain a regular schedule that may require work outside business hours, on weekends, and on non-traditional holidays.
Be available to work every other weekend to complete payroll close processes.
Ability to lift, push, and pull up to 25 pounds.
Ability to remain stationary, move around, reach, and position oneself as needed for extended periods.
Ability to observe and detect signs of emergency through visual and/or auditory cues.
Ability to communicate and exchange ideas, including conveying detailed or important instructions accurately, loudly, or quickly.
Ability to perceive sounds at normal speaking levels and receive detailed information through oral communication.
Visual ability, including color, depth perception, and field vision.
Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct.
Ability to tolerate stressful situations and work under minimal to moderate supervision.

Nice To Haves

Bachelor’s degree in human resources, business administration, or finance.
Experience in the property management industry.
Previous ExponentHR experience.

Responsibilities

Ensure the bi-weekly payroll process complies with applicable federal and state laws and regulations.
Manage all aspects of employee wage garnishments, including entering, monitoring, and tracking notifications.
Ensure time is approved, payroll batches are audited, and submissions are completed for bi-weekly payroll.
Review associate termination information, including final wage and vacation payout calculations, and ensure compliance with applicable state final-pay laws.
Monitor and audit wage increases, transfers, status changes, direct deposits, and tax withholding requests to maintain accurate payroll records.
Review employee-entered address changes to ensure accurate tax withholding records.
Ensure time is entered accurately and audited each pay period, and assist with associate training as needed.
Review garnishment and child support orders and work with agencies as required.
Develop, prepare, and distribute ad hoc reports as requested.
Update tax rates and respond to tax inquiries from state agencies and payroll providers.
Participate in special projects by providing payroll input and guidance.
Understand client billing processes and the flow of information from payroll data to reporting.
Respond to associate and manager emails and phone calls about payroll, funding, property charges, and other information.
Serve as a resource for questions and training for others within the department.
Maintain confidentiality of all files and records.
Perform other duties as assigned.