Payroll Manager

Arch Amenities Group•Remote,

18d•$100,000 - $115,000•Remote

About The Position

The Payroll Manager owns the payroll function for more than 3,500 team members across multiple states and is accountable for accurate, timely, and compliant payroll cycles. This hands-on, tactical role runs payroll in ADP Workforce Now (WFN) and timekeeping in ADP Workforce Manager (WFM), applying federal, state, and local wage-and-hour and payroll-tax requirements to real pay situations. The manager identifies risks and gaps, builds and enforces documented processes and controls, and scales the payroll function to support company growth. The role partners closely with Corporate Accounting, HR, and field operations leaders and supervises a Payroll Specialist. The position is remote and reports to the Vice President of Accounting. Compensation is a base salary of $100,000–$115,000 plus bonus.

Requirements

At least 5 years of payroll experience managing multi-location and multi-state payrolls, including supervisory experience.
Proficiency with ADP Workforce Now.
In-depth demonstrated knowledge of the FLSA, multi-state wage-and-hour law, and federal, state, and local payroll-tax law, with the ability to explain applicable rules and correct pay and tax treatment.
A proven track record of building payroll processes, SOPs, and internal controls from the ground up.
Advanced Excel skills, including pivot tables, lookups, and reconciliations.
Excellent written and oral communication skills and an energetic, enthusiastic, and motivational leadership style.
Strong organization and attention to detail, with the ability to manage multiple deadlines in a fast-paced, changing environment.
Professional demeanor and discretion in handling sensitive and confidential pay and personal data.
Ability to perform the position’s essential functions; reasonable accommodation is available upon request, absent undue hardship.

Nice To Haves

Experience configuring and administering ADP Workforce Manager (WFM).
Experience with highly regulated states such as California, New York, Washington, and Illinois, and with tipped and hourly workforces.
Certified Payroll Professional (CPP) certification; Fundamental Payroll Certification (FPC) will be considered.

Responsibilities

Own end-to-end weekly and bi-weekly payrolls in ADP WFN, from WFM time import and pre-payroll audit through approval, funding, and post-payroll reconciliation.
Manage ADP WFM timekeeping configuration, including pay rules, overtime, meal and rest break rules, pay codes, and accrual policies that reflect applicable laws.
Supervise the Payroll Specialist by assigning work, setting quality standards, reviewing output, and developing skills.
Process off-cycle payrolls, manual checks, final pay, stop payments, and re-issues within state-required timeframes.
Administer wage garnishments, child support orders, tax levies, and liens; process employment verifications.
Maintain PTO and sick leave balances and accruals according to company policy and applicable mandates.
Serve as the subject-matter expert on FLSA and state and local wage-and-hour compliance, including minimum wage, overtime, regular-rate calculations, classifications, meal and rest breaks, tipped-worker rules, pay frequency, final pay, and wage statements.
Monitor legislative and regulatory changes and update ADP configuration, processes, and communications ahead of effective dates.
Maintain payroll records according to retention requirements and protect confidential team-member information.
Ensure accurate federal, state, and local income-tax withholding, including withholding certificates, supplemental wages, bonuses, retroactive pay, and final pay.
Manage multi-state tax treatment, including resident and work-state withholding, reciprocity, remote work, and local taxes; register tax accounts in new markets.
Oversee FICA, FUTA, SUI, SDI, and state paid family and medical leave contributions, as well as taxation of tips, fringe benefits, imputed income, gross-ups, and pre-tax deductions.
Own quarterly and year-end tax compliance with ADP, including tax-return reconciliation, W-2 accuracy and corrections, and resolution of agency notices.
Respond to team-member and manager questions about paycheck taxes and withholding.
Build and document payroll processes, SOPs, checklists, calendars, cutoff deadlines, and approval workflows.
Design and maintain payroll internal controls, including audits, variance reviews, segregation of duties, and approvals for pay-rate, tax, and direct-deposit changes.
Analyze payroll errors, implement preventive fixes, and track and report error rates and payroll KPIs.
Partner with HR to standardize intake for hires, changes, and terminations so payroll receives accurate data on time.
Create repeatable playbooks for onboarding locations and acquisitions into ADP WFN and WFM, including tax registrations and pay-rule setup.
Lead internal and external payroll audits and inquiries, and drive corrective actions.
Partner with Corporate Accounting on payroll journal entries, accruals, general-ledger reconciliations, client payroll invoicing, and benefit-contribution reconciliation.
Collaborate with HR on team-member data, benefit deductions, and classification decisions.
Develop and deliver training and job aids for field managers on ADP WFM timecards, punch corrections, deadlines, and compliance expectations.
Perform other related duties as assigned.