Payroll Manager

AccorHotel • New York, NY

3d

About The Position

Sofitel New York is hiring a Payroll Manager to support payroll and accounting operations. Working daily with Payroll and reporting to the Director of Finance, this role manages payroll processes, including matters affected by collective bargaining agreements, labor cost forecasting, payroll systems and timeclocks, payroll reporting, reconciliations, and internal controls. The position also supports month-end accounting, time and attendance reporting, inventory counts, file storage, and other accounting team tasks. The successful candidate provides professional, friendly service, safeguards payroll confidentiality, follows hotel policies and safety standards, and contributes to teamwork and ongoing development.

Requirements

• Professional designation or an appropriate university degree specializing in accounting and payroll management, or enrollment in a recognized accounting program with progress toward completion.
• At least 3 years of accounting experience.
• Previous accounting experience at a supervisory or managerial level.
• Excellent administrative, interpersonal, organizational, written, and verbal communication skills.
• Strong attention to detail.
• High level of responsibility and reliability.
• Strong interpersonal and problem-solving abilities.
• Ability to work cohesively as part of a team.
• Ability to focus on guest needs while remaining calm and courteous.
• Must be legally eligible to work in the United States; the hotel cannot assist with obtaining work authorization documents.

Nice To Haves

• Experience in a full-service or luxury hotel with more than 250 employees and complex payroll.
• Experience with a union hotel.
• Familiarity with hotel operating systems and software, including the Ceridian Payroll System.
• Intermediate Excel skills; advanced skills preferred.

Responsibilities

• Manage aspects of payroll affected by collective bargaining agreements.
• Manage labor cost forecasting as needed.
• Provide professional, engaging, and friendly service while following departmental policies, procedures, and service standards.
• Review, circulate, and file hotel contracts.
• Help maintain the hotel's payroll system to ensure timely payment of wages according to company standards.
• Manage timeclocks and ensure their functions are operational.
• Prepare, reconcile, and provide weekly payroll journal entries to the ADOF/DOF.
• Help reconcile vacation, end-of-service benefits, service charges, and gratuity tips.
• Process payroll accurately and on time.
• Review and correct payroll discrepancies, communicating with relevant departments to prevent future issues.
• Lead payroll-related training to keep department heads current on payroll procedures.
• Help develop and manage internal payroll spreadsheets.
• Ensure payroll reports are completed on time.
• Participate in month-end reporting, including union reporting and other internal controls.
• Ensure hotel systems and internal controls related to payroll are followed.
• Maintain a high level of confidentiality in payroll matters.
• Assist with month-end functions, reconciliations, and journal entries.
• Assist with inventory counts.
• Prepare bi-weekly time and attendance reports for accounting staff.
• Perform basic accounting tasks in Microsoft Excel.
• Support the accounting team with daily tasks as needed.
• Participate in accounting cross-training and other development programs.
• Organize and maintain on-site and off-site file storage.
• Identify and implement policy and procedure changes as needed.
• Follow safety and sanitation policies and perform other duties as assigned.

Benefits

• Employee Discount Travel Program
• Employee Assistance Program (EAP)
• Extended healthcare plan coverage
• Opportunity to develop talent and grow with the company
• Opportunity to make a difference through Corporate Social Responsibility activities

What This Job Offers

• Job Type: Full-time
• Career Level: Manager