Payroll Manager

Helping Hands Family•King of Prussia, PA

6d•Hybrid

About The Position

Helping Hands Family (HHF), a top-rated ABA provider in the Northeast, is seeking a Payroll Manager to support its operations. This role is crucial for overseeing multi-state bi-weekly payroll for over 1,000 employees across 5 states. The ideal candidate will lead day-to-day payroll activities, ensuring accuracy, timeliness, and compliance with all relevant regulations. This position offers a hybrid work model, requiring 3 days per week in the King of Prussia office.

Requirements

Bachelor’s degree in Human Resources, Information Technology, or a related field required
5+ years of progressive payroll experience
Experience with multi-state payroll including PA required
Knowledge of payroll laws and regulations
Understanding of equity compensation and the payroll tax implications of vesting, exercising, and disposing
Strong analytical skills, high attention to detail, and an ability to prioritize in a dynamic work environment
Proficiency with payroll and timekeeping systems and advanced skills in Microsoft Office Suite, especially Excel
Detail-oriented & highly organized
Communicative & collaborative
Committed to purposeful care
Ambition to grow with the company

Nice To Haves

Certified Payroll Professional (CPP) or Certified Payroll Manager (CPM) preferred
Experience with UKG Pro preferred
Enjoys a fast-growth, dynamic environment
Willing to challenge the status quo and drive continuous improvement
Exceptional communication and collaboration skills, with a customer-focused approach and ability to work effectively with cross-functional, remote teams

Responsibilities

Oversee multi-state bi-weekly payroll for over 1,000 employees in 5 states
Lead and manage day-to-day payroll activities ensuring accurate and timely processing in compliance with local, state, and federal tax and relevant labor regulations
Address employee inquiries related to payroll and benefits
Collaborate closely with the People team to maintain employee records and manage benefits-related payroll deductions
Understand US federal, state, and local wage and hour laws related to payroll, including garnishments, benefits, leave of absence, 401k, HSA, FSA, and taxes
Maintain confidentiality and ensure data security in all payroll-related information
Identify, recommend, and implement best practices in payroll and payroll accounting and streamline payroll operations, systems, and procedures
Liaise with external payroll service providers ensuring the quality of service, cost-effectiveness, and adherence to service level agreements
Facilitate audits by providing records and documentation to auditors
Coordinate data-driven HRIS strategies and initiatives that align with business needs and objectives
Oversee the maintenance and improvements of workflows and year-round automations
Assist with system upgrades, implementations, and integration with other business systems
Create and maintain system documentation, including user guides and training materials
Provide technical support to end-users, troubleshoot issues, and liaise with vendor support as needed
Develop and deliver training programs to end-users and HR staff to maximize system functionality and user proficiency
Administer change management process for system updates and releases to ensure a positive user experience
Audit data integrity, examine concerns, and establish processes to streamline and improve data quality