Payroll Manager

TubeScience•International Falls, MN

12d•$3,200 - $3,600•Remote

About The Position

TubeScience is seeking an experienced payroll professional to own U.S. payroll, contractor payments, and Employer of Record (EOR) payroll support across the company. This hands-on role has no direct reports initially and is accountable for payroll from start to finish. The Payroll Manager works closely with Finance, HR, Accounting, employees, and external payroll partners, ensuring accurate and timely pay, clean payroll data, prompt resolution of discrepancies, and compliant, audit-ready processes as the company grows. The position is remote and open to candidates in LATAM, the Philippines, or India. The employee must maintain at least five hours of daily overlap with U.S. Pacific Time business hours. Compensation is $3,200–$3,600 USD per month ($38,400–$43,200 annually). The role reports to the VP of Finance and is part of the Finance team.

Requirements

At least 5 years of payroll experience, including at least 3 years directly administering U.S. payroll.
Hands-on experience processing payroll in Rippling.
Experience managing multi-state U.S. payroll.
Hands-on experience applying California overtime rules, tax exemptions, and state final-pay requirements.
Strong knowledge of U.S. payroll taxes, wage deductions, federal and state requirements, and off-cycle payroll.
Experience independently investigating and resolving payroll discrepancies.
Strong Excel or Google Sheets skills, particularly for reconciliations and payroll reporting.
Strong numerical reasoning and exceptional attention to detail.
Professional fluency in spoken and written English.
Strong communication and customer-service skills for handling sensitive employee payroll questions.
Ability to work independently, manage recurring deadlines, and take ownership in a fast-paced environment.
Must be able to maintain at least five hours of daily overlap with U.S. Pacific Time business hours.

Nice To Haves

California and/or New York multi-state payroll experience is strongly preferred.
Experience with payroll tax registrations, notices, and agency correspondence.
Experience with 401(k), workers’ compensation, or payroll tax audits.
Experience with employee census requests and benefits reconciliations.
EOR payroll administration experience.
Contractor payment administration experience.
Year-end W-2 and 1099 processing experience.
Experience supporting a U.S.-based company remotely from outside the U.S.
Experience building or maturing a payroll function at a startup or high-growth company.

Responsibilities

Own regular and off-cycle U.S. payroll processing in Rippling.
Validate payroll inputs, including new hires, terminations, compensation changes, bonuses, deductions, and reimbursements.
Administer and reconcile contractor payments.
Coordinate payroll and bonus processing for employees engaged through EOR partners.
Validate EOR payroll calculations and reconcile invoices and statements against internal records.
Manage multi-state payroll requirements, including tax withholding, overtime, final pay, state registrations, tax notices, filings, and reconciliations.
Administer benefits deductions, garnishments, retirement contributions, and other payroll deductions.
Maintain accurate payroll and employee data in Rippling, and troubleshoot configurations, reports, workflows, and records.
Investigate payroll discrepancies, identify root causes, and drive issues through resolution.
Serve as the primary point of contact for employee payroll questions.
Support payroll-related audits, census requests, and benefits or insurance reviews.
Manage year-end payroll activities, including W-2/1099 processing, annual reconciliations, and related tax requirements.
Build and maintain payroll SOPs and controls, and improve accuracy, efficiency, and audit readiness.