Payroll Lead

Ware Malcomb•Irvine, CA

12d•Onsite

About The Position

As Payroll Lead at Ware Malcomb, you will be responsible for the day-to-day administration of U.S. payroll, ensuring timely and accurate processing in compliance with applicable laws and company policies. This is an onsite position where you’ll partner closely with the Payroll Manager and collaborate with cross-functional teams to support a seamless and efficient payroll experience.

Requirements

Minimum of 7-10 years of multi-state payroll experience.
Experience with HRIS systems and Microsoft Office is essential.
Strong knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
Strong problem-solving and auditing skills are essential.
Thrives on thinking outside the box and has a continuous improvement mindset.
Excellent verbal and written communication skills to positively interface with all levels of team members is essential.
Ability to achieve results under tight deadlines and prioritize multiple tasks is essential.
Well-organized, detail-oriented, and confidential are essential traits required of the individual.

Nice To Haves

Experience with Paycom, Deltek Vantagepoint, and international payroll functions are preferred.

Responsibilities

Process payroll-related employee changes and maintain accurate payroll records, including new hires, terminations, and status or compensation updates.
Provide excellent customer service to all team members in partnership with the Human Resources team when resolving timesheet and/or payroll issues for U.S.
Review and approve U.S. digital timesheets.
Ensure final checks are accurately created in a timely manner for separating team members.
Register, set up, and maintain payroll tax accounts and ensure accurate tax filings in partnership with HRIS vendors.
Audit payroll data, timesheets and transactions to ensure accuracy and compliance.
Ensure compliance with federal, state, and local payroll laws and regulations.
Participate in company, office and team events as appropriate.
Assist with annual 401(k) audit in partnership with the Payroll Manager.
Prepare and analyze payroll and headcount reports for multi-state operations.
Communicate with the general accounting team regarding payroll processes related to general ledger reports.
Collaborate with the human resources team on tasks and projects relating to payroll.
Support specialized payroll-related projects as assigned.