Payroll Lead
About The Position
As Payroll Lead at Ware Malcomb, you will be responsible for the day-to-day administration of U.S. payroll, ensuring timely and accurate processing in compliance with applicable laws and company policies, under the direction of the Payroll Manager. Ware Malcomb is a growth-oriented team where creativity meets innovation. We are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry.
Requirements
- Minimum of 7-10 years of multi-state payroll experience.
- Experience with HRIS systems and Microsoft Office is essential.
- Strong knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
- Strong problem-solving and auditing skills are essential.
- Thrives on thinking outside the box and has a continuous improvement mindset.
- Excellent verbal and written communication skills to positively interface with all levels of team members is essential.
- Ability to achieve results under tight deadlines and prioritize multiple tasks is essential.
- Well-organized, detail-oriented, and confidential are essential traits required of the individual.
Nice To Haves
- Experience with Paycom, Deltek Vantagepoint, and international payroll functions are preferred.
Responsibilities
- Process payroll-related employee changes and maintain accurate payroll records, including new hires, terminations, and status or compensation updates.
- Provide excellent customer service to all team members in partnership with the Human Resources team when resolving timesheet and/or payroll issues for U.S.
- Review and approve U.S. digital timesheets.
- Ensure final checks are accurately created in a timely manner for separating team members.
- Register, set up, and maintain payroll tax accounts and ensure accurate tax filings in partnership with HRIS vendors.
- Audit payroll data, timesheets and transactions to ensure accuracy and compliance.
- Ensure compliance with federal, state, and local payroll laws and regulations.
- Participate in company, office and team events as appropriate.
- Assist with annual 401(k) audit in partnership with the Payroll Manager.
- Prepare and analyze payroll and headcount reports for multi-state operations.
- Communicate with the general accounting team regarding payroll processes related to general ledger reports.
- Collaborate with the human resources team on tasks and projects relating to payroll.
- Support specialized payroll-related projects as assigned.
Benefits
- Benefits are offered.
- Certain roles are bonus eligible.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
