Payroll Lead
About The Position
As the Payroll Lead at Pro-Vac, you will serve as the technical expert for the payroll department, ensuring accurate payroll processing. You will play a key role in multi-state payroll administration, certified payroll, prevailing wage compliance, union payroll, payroll audits, and continuous process improvement. Working alongside Payroll, HR, Finance, and Operations, you will help deliver timely, compliant payroll while supporting one of the fastest-growing industrial service companies in the country. This position is remote, but candidates must reside in a state where Pro-Vac currently employs team members due to payroll, tax, and compliance requirements. Preference may be given to candidates with experience supporting union payroll in Washington, Texas, or Virginia.
Requirements
- 5+ years of multi-state payroll experience.
- Experience processing payroll across multiple legal entities.
- Strong knowledge of certified payroll administration.
- Experience with prevailing wage compliance.
- Experience administering union payroll and fringe benefit reporting.
- Strong payroll auditing and reconciliation skills.
- Experience using Paylocity or a comparable payroll/HRIS platform.
- Advanced Microsoft Excel skills.
- Strong understanding of federal, state, and local payroll regulations.
- Exceptional attention to detail and problem-solving abilities.
- Thrive in a fast-paced, deadline-driven environment.
- Enjoy solving complex payroll issues and finding practical solutions.
- Take pride in producing highly accurate work.
- Can identify opportunities to improve payroll processes and efficiency.
- Enjoy mentoring others and sharing your payroll knowledge.
- Are collaborative, dependable, and take ownership of your work.
Nice To Haves
- CPP (Certified Payroll Professional) or FPC certification.
- Associate's or Bachelor's degree in Accounting, Finance, Business, Human Resources, or related field.
- Experience in construction, industrial services, utilities, or other highly regulated industries.
- Experience with labor compliance reporting and government-funded projects.
Responsibilities
- Leading weekly payroll processing across multiple companies and states.
- Managing certified payroll and prevailing wage reporting.
- Administering union payroll, fringe benefit reporting, and remittances.
- Reviewing payroll audits and resolving discrepancies before payroll is finalized.
- Supporting payroll compliance with federal, state, and local regulations.
- Serving as the Paylocity subject matter expert.
- Troubleshooting payroll issues and improving payroll processes.
- Partnering with HR, Finance, and Operations to ensure payroll accuracy.
- Mentoring Payroll Specialists and serving as a technical resource.
- Supporting the Payroll Manager and providing backup leadership when needed.
Benefits
- Competitive salary: $85,000-$100,000 annually (DOE)
- Remote work opportunity
- Employee-centric culture with an outstanding team
- Comprehensive medical, dental, and vision benefits
- 401(k) with up to a 4% company match
- Paid Vacation and Sick Leave
- Career growth and professional development opportunities
- The opportunity to make a real impact within a growing organization
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
