Payroll & Invoicing Specialist

Townsend Corporation • Muncie, IN

30d • Onsite

About The Position

Townsend Company LLC and Gunnison Tree Service are industry leaders in utility vegetation management and right-of-way services, supporting electric utilities and infrastructure across the United States. As our organization continues to grow, we are looking for a Payroll and Invoicing Associate who enjoys working with details, solving problems, and keeping important financial processes moving. This is an opportunity to join a growing organization where your work directly supports our employees, field operations, customers, and overall business.

Requirements

• High school diploma or equivalent.
• 2–4 years of experience in payroll, invoicing, billing, accounting support, or a related administrative function.
• Experience reviewing timecards, payroll records, invoices, or other detailed financial documentation.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet recurring deadlines.
• Strong organizational, analytical, and problem-solving skills.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to handle confidential employee and financial information appropriately.
• Ability to work independently while collaborating effectively with field and office teams.

Nice To Haves

• Associate degree in Accounting, Finance, Business Administration, or a related field.
• Experience in construction, utilities, vegetation management, field services, or another labor-intensive industry.
• Experience with payroll, ERP, accounting, timekeeping, or customer billing systems.
• Experience supporting payroll or invoicing across multiple locations.
• Experience with customer billing portals, purchase orders, job costing, or project-based invoicing.
• Knowledge of prevailing wage, certified payroll, union payroll, or other specialized payroll requirements.

Responsibilities

• Review employee timecards and payroll information for accuracy and completeness.
• Verify hours worked, overtime, job assignments, pay rates, and other payroll-related information.
• Work with field supervisors and managers to resolve missing or inaccurate timekeeping information.
• Assist with payroll adjustments, corrections, reimbursements, and related transactions.
• Maintain accurate payroll records and supporting documentation.
• Respond to employee and management questions regarding timekeeping and payroll.
• Help ensure payroll information is completed according to established schedules and deadlines.
• Assist with payroll reconciliations and reporting.
• Prepare and process customer invoices accurately and on time.
• Review work orders, contracts, purchase orders, time records, and supporting documentation before invoicing.
• Verify labor, equipment, materials, and other billable charges.
• Partner with operations and field teams to obtain missing information and resolve billing discrepancies.
• Ensure invoices meet customer-specific requirements and contractual terms.
• Submit invoices and supporting documentation through required customer billing systems and portals.
• Research rejected or disputed invoices and coordinate corrections and resubmissions.
• Assist with invoice reconciliations and outstanding billing issues.
• Partner with field supervisors, operations management, payroll, accounting, and other departments.
• Research and resolve discrepancies involving employee time, job coding, billing documentation, and related information.
• Maintain accurate records across payroll, accounting, and operational systems.
• Assist with month-end and period-end reporting and reconciliations.
• Support internal and external audit requests.
• Help identify opportunities to improve payroll and billing accuracy, efficiency, and processes.

Benefits

• Weekly pay
• Paid Time Off
• Medical and other health benefits
• 401(k) with a 4% company match
• Opportunities for professional growth and development
• The opportunity to support a growing, multi-company organization
• A collaborative environment where Finance works closely with operations and field leadership

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED