Payroll & Invoicing Specialist

The Townsend Corporation•Muncie, IN

1d•Hybrid

About The Position

The Payroll & Invoicing Specialist is responsible for accurate, timely payroll processing and customer invoicing across multiple divisions. This role ensures financial accuracy, regulatory compliance, and strong internal support to field operations and management. This position requires a high level of attention to detail, ownership of assigned crews/accounts, and the ability to identify and resolve discrepancies independently. The ideal candidate is analytical, organized, and comfortable working in a fast-paced operational environment.

Requirements

High School Diploma or equivalent
Excellent communication and people skills
2+ years of payroll, billing, or accounting support experience
Intermediate to advanced Microsoft Excel skills (Pivot Tables, lookups, reporting)
Strong attention to detail and organizational skills
Ability to work independently and manage multiple deadlines
Meet all physical requirements of the position.
Pass all drug and alcohol screens as required by Company policy and, if applicable, required by DOT regulations.
18 years of age or older, or 21 if CDL is required.
Legally authorized to work in the United States.

Nice To Haves

Associate's degree in accounting or related field
Experience in multi-division or operational environments
Experience with Penta, ADP, Paycor

Responsibilities

Process multi-state weekly payroll for assigned crews/divisions
Review and reconcile payroll reports prior to final submission
Maintain employee payroll records, including status changes, deductions, tax withholdings, and time-off accruals
Investigate and resolve payroll discrepancies
Ensure compliance with company policy and applicable regulations
Prepare and process weekly and monthly customer invoices
Review supporting documentation for accuracy and completeness
Reconcile billing statements and correct discrepancies
Support contract billing requirements across divisions
Generate and maintain Excel-based payroll and billing reports
Track and reconcile payroll and invoicing variances
Maintain accurate electronic and physical documentation in accordance with internal controls
Support internal audits and financial reviews
Maintain confidentiality of employee and company financial information
Communicate with management and field personnel to resolve payroll or billing questions
Support special projects and process improvement initiatives as assigned