Payroll & Human Resources Specialist (Part-Time)

Capital Area Transit System•Baton Rouge, LA

About The Position

The Payroll & Human Resources Specialist (Part-Time) is responsible for coordinating and administering the Agency's payroll process while providing limited human resources support functions. This position serves as the Human Resources Department's payroll subject matter expert and is responsible for ensuring employees are paid accurately and timely in accordance with federal and state wage and hour laws, Agency policies, collective bargaining agreements, and established payroll procedures. The position works closely with Finance, Operations, department managers, and the Agency's payroll vendor to process payroll, research and resolve discrepancies, process payroll corrections, maintain payroll records, and ensure compliance with applicable regulations. In addition to payroll administration, the position provides support for employee records, benefits administration, leave administration, and other human resources activities as assigned.

Requirements

Bachelors degree in Accounting, Business Administration, Human Resources, Finance, or a closely related field.
Minimum of three (3) years of progressively responsible payroll administration experience.
Processing multi-department payroll
Payroll audits and corrections
HRIS/payroll systems
Payroll reporting
Leave administration
Employee records management
Knowledge of payroll administration
Knowledge of FLSA and wage and hour regulations
Knowledge of payroll taxes and reporting
Knowledge of timekeeping systems
Knowledge of payroll auditing
Knowledge of Human Resources Information Systems (HRIS)
Knowledge of Microsoft Excel and payroll software
Knowledge of employee benefits deductions
Knowledge of collective bargaining agreements
Ability to maintain strict confidentiality.
Ability to analyze and resolve payroll discrepancies.
Ability to interpret Agency policies and labor agreements.
Ability to work independently with minimal supervision.
Ability to prioritize competing deadlines.
Ability to communicate effectively with employees, managers, and vendors.
Ability to exercise sound judgment and attention to detail.

Nice To Haves

Experience in a unionized, public sector, or transit environment is strongly preferred.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
Experience with Netchex or similar HRIS/payroll systems
Experience processing payroll for 150+ employees
Public transit or government payroll experience
Knowledge of DOT/FTA employment requirements

Responsibilities

Coordinate and process biweekly payroll in partnership with Finance and the Agency's payroll vendor.
Audit employee time records for accuracy and completeness.
Process payroll adjustments, corrections, supplemental payrolls, and retroactive payments.
Review payroll registers and exception reports.
Verify earnings codes, leave balances, premiums, differentials, overtime, and deductions.
Process leave payouts, final pay calculations, and other special payroll transactions.
Research and resolve payroll discrepancies in a timely manner.
Respond to employee payroll questions and concerns.
Maintain payroll records and supporting documentation.
Ensure compliance with the Fair Labor Standards Act (FLSA), IRS regulations, Louisiana wage payment laws, and applicable collective bargaining agreements.
Coordinate payroll activities with Human Resources, Finance, and department managers.
Assist with year-end payroll processing, W-2 preparation, and payroll audits.
Recommend improvements to payroll processes and internal controls.
Maintain confidentiality of payroll and personnel information.
Maintain employee personnel files and payroll records.
Process new hire, transfer, promotion, and separation documentation affecting payroll.
Assist with benefits enrollment and payroll deductions.
Process employee status changes within the HRIS.
Assist with leave administration, including FMLA and Workers' Compensation tracking.
Prepare employment verification requests.
Assist with HR compliance reporting.
Support recruiting and onboarding activities as needed.
Provide general HR customer service to employees.
Perform other related duties as assigned.