Payroll & HRIS Specialist

MTCC•Toronto, ON

65d•Onsite

About The Position

Reporting to the Payroll and Benefits Manager, the HRIS & Payroll Specialist will be responsible for assisting in the operation of the Human Resources / Payroll department to ensure employees are paid accurately and on time while maintaining absolute confidentiality.

Requirements

Minimum of 3-5 years of experience in a similar position
College or University degree in a relevant program
Knowledge of payroll processes, HRIS, Time and Attendance systems, Government regulations, employment standards, Microsoft Word and Excel, and basic accounting knowledge
Payroll Compliance Certification
Monitor legislative changes
Exceptionally skilled in analysing information, balancing payroll and must possess strong organizational skills
Microsoft Office, Word, Excel, and Outlook
Ability to multitask as well as have effective communication and interpersonal skills
Ability to adapt to changing work environment processes and Government legislation

Responsibilities

Reconciles and prepares payroll information for employees
Prepares journal entries and biweekly, monthly and annual financial reports needed by the Finance department
Inputs employee information to the Human Resources system, interfacing to the Time and Attendance system, thereby maintaining integrity of data
Calculates adjustments and retroactive pay
Ensures timecards are used appropriately and troubleshoots issues with Workforce
Prepares cheque requisition and manual cheques
Provides payroll information when required by CRA, Service Canada, WSIB, and various insurance companies
Prepares Record of Employment, responsible for all Service Canada communications, payroll information, ROEs
Monitors Return to Employment dates and answers Service Canada’s inquiries
Monitors and issues Vacation and Lieu Days Report
Capable of processing payroll independently
Preparing and distributing year-end tax forms (such as T4s or W-2s), reconciling payroll accounts, and supporting audits
Generates Payroll and Time & Attendance systems’ reports and analytics
Generates Employee Count and Board reports
Supports Payroll Manager with monthly and annual reports
Works with People & Culture Manager to establish new hire and executive payroll orientation guides, and offboarding guides
Administers employee benefits, STD payments, deduction and remittance of Family support, Garnishments and Pension in accordance with company policies and governing legislation
Communicates with Pension and Insurance Admin and employees regarding enrolments, questions, etc.
Thoroughly understands Collective Agreement as it applies to Payroll and Benefits and provides required information during union negotiation
Maintains and manages system back offices and configuration (working in collaboration with Systems team)
Resolves system technical issues
Designs, develops and maintains time-based and ad-hoc reports
Creates and runs scheduled reports
Creates complex reporting structures utilizing data analytics
Configures and creates new system coding, processes, and GL codes
Acts as Payroll lead for system and API integration