Payroll & HR Coordinator – Bilingual English/Spanish

The Professional Tree Care Company • Berkeley, CA

1d • Onsite

About The Position

Our next Payroll and HR Coordinator will be a dynamo; someone who is fluent in both English and Spanish, who thrives in a fast-paced environment, and runs payroll within the first three days of each week while also performing H.R. basics such as onboarding and background checks. The right person for this position is someone who enjoys supporting their team by making sure that folks are taken care of from an H.R. and Payroll perspective; covered legally and paid on time. Your Spanish language skills will come in handy as you visit up to five locations throughout the Greater Bay Area to teach field staff how to use their new mobile time-keeping application: ADP with Econz.

Requirements

• Bi-lingual English/Spanish
• Experience doing payroll for +/- 100 people including weekly and biweekly
• An interest in Human Resources and willingness to take on more HR work over time. Initially, the tasks will include onboarding, pre-employment background checks/physicals, cultural development, etc.
• Willingness to monitor GPS tracking of hourly employees
• Have reliable transportation to our office in Berkeley and to remote sites between Hayward and Martinez, CA
• Physically fit enough and/or able to walk up two flights of stairs multiple times throughout the day.
• You’re authorized to work in the U.S. without sponsorship
• Great at payroll; enjoy the process and routine of running payroll cycles
• Familiar with the basics of HR and getting a new employees on-boarded including pre-employment checks (background, CA-DMV records, and sending folks to have a physical exam), and have dealt with H.R. issues in the past
• Happy to provide phone support.
• Comfortable maintaining confidentiality and use discretion
• A decent writer and can create clear and professional communications via email
• Make data entry changes quickly and troubleshoot timekeeping and payroll issues in a timely manner, following up to let each employee know their issues have been resolved
• Great attention to detail and take pride in getting your work done quickly and accurately

Nice To Haves

• Deep ADP Payroll experience. You’ve used ADP for several years, know the ins-and-outs plus a variety of versions. We’re using ADP-WorkforceNow with Econz phone-based time tracking.
• Coursework in accounting, finance, economics, or business
• Living near our headquarters in South Berkeley
• Excel skills such a VLOOKUPS, pivot tables, etc.
• Experience auditing payroll results to ensure compliance with tax laws and companies policies
• Knowing how to run certified payroll

Responsibilities

• Serve as the sole person responsible for processing all payroll across for +/- 100 employees
• Train field staff to use our new ADP application on smartphones at up to five field locations
• Accurately process hourly payroll once per week and salaried payroll bi-weekly including overtime, commissions, bonuses and all applicable taxes, 401(k) contributions, and health insurance premiums
• Create reports that outline deductions, overtime, tax liabilities, etc.
• Review payroll data accuracy and comply with local/state/Federal regulations ensuring all payroll tax filings are correctly submitted
• Work alongside our Human Resources and Payroll Manager on benefits, PTO-related deductions, employee payroll records, promotions/wage increases, separations/final checks, tax forms, and attendance data
• Collaborate with other accounting- and office-related managers and staff
• Other payroll and human resources functions as directed by your manager
• Answer our Payroll Hotline to serve as the point of contact for inquiries; guide employees through the process of entering their time into their company cell phone app, and supporting those who have payroll-related questions
• Monitor GPS tracking of hourly employees

Benefits

• medical, dental, and optical insurance paid at One Hundred Percent (100%) after 90 days of employment
• PTO (Paid Time Off)
• Sick Days
• Holidays
• Referral Bonus
• Employee Discount
• Training Funds
• 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed