HR Coordinator - Bilingual (English/Spanish)

The Bradford Exchange•Bensenville, IL

3h•Onsite

About The Position

The Bradford Group is seeking a Bilingual HR Coordinator (Spanish/English) for their HR team at their Distribution Center. This role serves as the first point of contact for human resources support to distribution center employees, supervisors, and management. The HR Coordinator will assist in fulfilling departmental responsibilities, executing people initiatives, establishing standard operating procedures, and driving continual process improvements. The role supports all areas of human resources, including recruitment, HRIS, compensation and benefits, training, performance management, and employee relations.

Requirements

Bilingual (English/Spanish)
Experience with HRIS and vendor systems, including ADP, E-Verify
Experience with payroll processing
Experience with employee leaves of absence management
Experience with worker's compensation claims management
Experience with security badge process
Experience with employee off-boarding process
Experience with employee wellness, engagement, social responsibility, and site events planning
Experience with employee attendance and recordkeeping

Nice To Haves

Experience in a distribution center environment

Responsibilities

Acts as the first point of contact, providing guidance to associates with general questions related to policy/procedure, benefits, payroll, etc.
Troubleshoots employee issues, communicates with key stakeholders, and follows through with appropriate solutions; escalates complex issues and inquiries to the HR Generalist, when applicable.
Coordinates communication to Team Leads, Supervisors and Managers by providing key information and reminders for them to share in daily stand-up and team meetings.
Monitors and coordinates daily and weekly staffing needs by partnering with distribution center management team and outside staffing vendors to ensure adequate staffing levels at all times.
Supports recruitment efforts by screening applicants, scheduling on-site interviews, conducting background and reference checks, sending follow-up communication to applicants and new hires, coordinating the new hire process and assisting with orientation, new hire paperwork and I-9’s, and other onboarding activities.
Inputs and maintains accurate employee information in various HRIS and vendor systems, including ADP, E-Verify, etc.
Coordinates new hire benefit enrollments and assists with annual benefits open enrollment process.
Maintains digital employee files, I-9’s and other HR records in accordance with company standards and legal recordkeeping requirements.
Assists with the management of various employee leaves of absence by providing guidance to employees and managers, communicating with our leave vendor to ensure timely processing of leave requests, and coordinating with payroll to ensure accurate payment of leave benefits.
Manages recordkeeping requirements related to worker’s compensation claims; assists employees and managers with questions and claim processing.
Creates and maintains HR reporting tools and SOP’s, as needed.
Manages the security badge process in coordination with the corporate facilities team.
Assists with the employee off-boarding process; prepares and processes final paperwork and files.
Plans and implements various initiatives related to employee wellness, engagement, social responsibility, and other site events.
Runs weekly payroll reports and verifies accurate timekeeping records.
Inputs missing time punches; corrects errors; files and maintains appropriate recordkeeping.
Ensures accurate reporting of exempt and non-exempt PTO.
Prepares payroll information and transmits data to corporate payroll team for weekly and bi-weekly payroll processing.
Manages employee attendance, occurrences and recordkeeping; communicates necessary information to supervisors and managers, providing recommendations for attendance-based disciplinary action as appropriate.
Other miscellaneous duties, as assigned