Payroll & HR Assistant

Uptown Providers PC • Tigard, OR

3d • Hybrid

About The Position

The Payroll and HR Specialist is a results-oriented professional who will be a key cross-functional member of the HR and Accounting team fully owning the payroll function and supporting the HR manager in critical areas like onboarding, HR documentation and employee benefits administration.

Requirements

• Associate’s degree in, Accounting, Business Administration, or a related field.
• 2+ years of experience in payroll processing and HR administration.
• Strong knowledge of payroll systems and HRIS software, preferably ADP Workforce Now.
• Knowledge of federal, state, and local employment and payroll laws.
• Technologically savvy, adept across various platforms like Mac and PC.
• Proficiency includes Google Suite/Workspace (preferred) or Microsoft Office Suite, along with familiarity with accounting and payroll systems such as ADP and Xero (preferred).
• Excellent communicator, in writing, in person, and over the phone.
• Proficiency in spelling, grammar, and punctuation.
• Ability to take a large amount of information and summarize it quickly both in writing and orally on a regular basis.
• Exceptional organizational skills and task management abilities.
• Effectively prioritizing tasks, meeting deadlines, and maintaining attention to detail.
• Strong multitasking skills and the ability to adapt to changing priorities seamlessly.
• Excel in coordinating complex projects, delegating tasks efficiently, and ensuring all aspects of a project are completed accurately and on time.
• High level of competency in creating and managing intricate spreadsheets, showcasing a keen eye for detail and organization.
• Ability to manipulate data effectively, employing advanced functions and formulas as needed.
• Excel in structuring data in a clear and comprehensible manner, ensuring accessibility and accuracy.
• Commitment - Commitments are clearly made and met.
• Health - Healthy living for everyone is promoted through sustainable and responsible behaviors.
• Excellence - Excellence in everything we do.
• Celebrate - Celebrate wins - both small and large.
• Trust - Trust builds teamwork through vulnerability and respect.

Nice To Haves

• ADP Workforce Now
• Google Suite/Workspace
• Xero

Responsibilities

• Prepare and process bi-monthly payroll, ensuring accuracy and timely completion.
• Maintain and update employee data in the payroll system to reflect changes in status, pay, and deductions.
• Calculate and produce manual payroll checks, adhering to state laws and company policies.
• Respond promptly to payroll-related inquiries and assist in resolving concerns effectively.
• Assist with year-end payroll tasks, including W-2 preparation, tax filings, and compliance reporting.
• File and maintain HR documentation, ensuring records are complete, accurate, and up-to-date.
• Coordinate efforts between HR and other departments to ensure proper flow and maintenance of employees data, including preparation /distribution of detailed reports.
• Assist with new hire onboarding and termination processes through systems access updates and maintaining accurate employee lists.
• Perform regular audits of HR files and records, including but not limited to: turnover data, insurance eligibility look-back measurement periods, leave tracking and premium collections, performance milestones, and 401(k) eligibility and maintenance.
• Complete annual 5500 and EEOC reporting and assist in ensuring compliance with federal, state, and local regulations.
• Assists with annual open enrollment preparation and related follow-up to ensure all changes and updates are processed correctly.
• Ensures rolling enrollments, changes, and terminations are completed in a timely manner.
• Maintains accurate benefits records and ensure compliance with relevant regulations.
• Conducts regular audits of benefits data to ensure accuracy and resolve discrepancies.

Benefits

• $24-$27/ hr. starting, DOE
• Employer contribution towards Medical, Dental, Vision Benefits
• Free Healthcare Services: AFC covers the costs of medical care for employees, spouses, and dependents when using our AFC clinics for health services
• 401k Enrollment, with 3% Employer Contribution
• 3 Weeks Paid Time Off
• Personalized Monthly Bonus program
• Hybrid work location schedule option

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree