Payroll & HR Administrative Assistant

Crete United•Corpus Christi, TX

About The Position

ProTech Mechanical is hiring a Payroll & HR Administrative Assistant to support employees and management while helping keep office operations organized. The role works closely with the HR Manager and management team, assists new employees with onboarding, maintains accurate records, and provides a welcoming first impression for visitors. The position provides office and administrative support, including greeting visitors and vendors, distributing mail, maintaining supplies and shared spaces, and assisting with routine administrative tasks. It also supports HR and payroll processes by coordinating new-hire documentation and screenings, maintaining confidential employee and applicant records, entering and checking timesheets, tracking time and PTO, preparing certified payroll reports, and providing backup payroll support. Fleet duties include maintaining vehicle records and assignments, assisting with incident information under management’s direction, and supporting daily fleet operations.

Requirements

High school diploma or GED.
Experience in HR administration, certified payroll, or fleet support.
Strong organizational skills and attention to detail.
Clear communication and a friendly, professional approach with employees, visitors, and vendors.
Ability to manage multiple priorities and follow through on deadlines.
Good judgment when handling confidential employee and company information.
Dependable work ethic, punctuality, and willingness to help the team.
Completion of a background check and drug screening is required as a condition of employment.

Nice To Haves

Experience preparing certified payroll reports to meet prevailing wage requirements is ideal.

Responsibilities

Welcome visitors and vendors, notify appropriate team members, and maintain visitor records.
Sort and distribute mail, maintain office and breakroom supplies, and help organize shared spaces.
Assist with data entry, filing, copying, and other day-to-day administrative needs.
Coordinate new-hire paperwork, background checks, drug screens, and I-9 and E-Verify requirements.
Maintain accurate, confidential employee files and organized applicant records.
Enter weekly employee time and review construction timesheets for accuracy and completeness.
Track time records and PTO requests to support payroll preparation.
Prepare certified payroll reports to meet prevailing wage and contract requirements.
Provide backup payroll support when the HR Manager is unavailable.
Assist with recruiting and other HR activities as needed.
Maintain vehicle records, reports, and assignment information.
Help coordinate vehicle incident information with insurance providers under management’s direction.
Provide administrative support for daily fleet operations.