Payroll & HR Administrative Assistant

Crete United • Corpus Christi, TX

3d

About The Position

ProTech Mechanical is hiring a Payroll & HR Administrative Assistant to support employees and office operations, with responsibilities spanning human resources, payroll, fleet administration, and general administrative support. The role works closely with the HR Manager and management team, helps new employees get started, maintains accurate and confidential records, and provides a welcoming first impression to visitors.

The position includes coordinating onboarding paperwork and screening requirements, entering weekly employee time, reviewing construction timesheets, tracking time records and PTO requests, preparing certified payroll reports, and providing backup payroll support. It also supports recruiting and HR activities, maintains fleet records and assignment information, assists with vehicle incident coordination under management’s direction, and handles routine office tasks.

Employment is contingent upon completion of a background check and drug screening. The position is with ProTech Mechanical in Corpus Christi. ProTech Mechanical and Crete United are Equal Opportunity Employers and encourage applications from people of all backgrounds.

Requirements

• High school diploma or GED.
• Strong organizational skills and attention to detail.
• Clear communication and a friendly, professional approach with employees, visitors, and vendors.
• Ability to manage multiple priorities and follow through on deadlines.
• Good judgment when handling confidential employee and company information.
• Dependable work ethic, punctuality, and willingness to help the team.
• Completion of a background check and drug screening is a condition of employment.

Nice To Haves

• Experience in HR administration, certified payroll, or fleet support.
• Experience with certified payroll reports for prevailing-wage work is described as ideal.

Responsibilities

• Welcome visitors and vendors, notify appropriate team members, and maintain visitor records.
• Sort and distribute mail; maintain office and breakroom supplies; and help keep shared spaces organized.
• Assist with data entry, filing, copying, and other day-to-day administrative needs.
• Coordinate new-hire paperwork, background checks, drug screens, and I-9 and E-Verify requirements.
• Maintain accurate, confidential employee files and organized applicant records.
• Enter weekly employee time and review construction timesheets for accuracy and completeness.
• Track time records and PTO requests to support payroll preparation.
• Prepare certified payroll reports to meet prevailing wage and contract requirements.
• Provide backup payroll support when the HR Manager is unavailable.
• Assist with recruiting and other HR activities as needed.
• Maintain vehicle records, reports, and assignment information.
• Help coordinate vehicle incident information with insurance providers under management’s direction.
• Provide administrative support for daily fleet operations.

Benefits

• Paid time off and paid holidays.
• Medical, dental, and vision insurance.
• 401(k) with company match.
• A team that values safety, craftsmanship, and supporting one another.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED