Payroll & General Accountant

Nicolet Area Technical College•Rhinelander, WI

2d•Onsite

About The Position

Under the general supervision of the Controller, the Payroll & General Accountant is responsible for the accurate and timely administration of the College’s bi-weekly payroll, financial management of state and federal grants, and a broad range of professional accounting functions. This position ensures compliance with applicable federal, state, and institutional regulations; supports financial reporting and general ledger activities; and provides expert level guidance in payroll, grant accounting, and general accounting practices. The payroll & general accountant also serves as backup support for the other Business Office functions, including Accounts Payable and Student Financial Services & Accounting.

Requirements

Advance knowledge of payroll administration, payroll, tax regulations, and payroll accounting.
Thorough knowledge of generally accepted accounting principles (GAAP), governmental accounting, and accounting.
Knowledge of accounting principles, Uniform Guidance (2 CFR Part 200), and financial reporting requirements.
Knowledge of purchasing requirements, audit procedures, internal controls and state and federal reporting requirements.
Knowledge of Microsoft applications, particularly Excel, and financial ERP systems such as Ellucian Colleague.
Strong analytical, organizational problem-solving skills.
Ability to maintain confidentiality, exercise sound judgement, demonstrate ethical conduct.
Ability to organize work, establish priorities, and consistently meet deadlines.
Ability to communicate effectively and in writing, with faculty, staff, students, auditors, agencies, and the public.
Ability to interpret and apply accounting standards, policies, procedures, and regulations.
Commitment to continuous improvement identifying opportunities to improve processes.
Ability to contribute effectively as a member of the Business Office Team.
Bachelor’s degree in accounting or closely related area or associate’s degree with comparable experience.
Minimum of (5) years of experience in accounting, performing a wide variety of professional accounting activities.
Minimum of (3) years of experience in payroll.

Nice To Haves

Previous experience specific to payroll, student financial services, procurement, accounts payable, or general ledger.
Experience in higher education, government, or large organization.
Experience with the Wisconsin Retirement System.

Responsibilities

Process bi-weekly payroll, ensuring accuracy, completeness, and timely submission.
Review and reconcile payroll data prior to processing and prepare payroll related reports.
Prepare journal entries and reconcile payroll-related general ledger accounts.
Maintain employee payroll, process employee payroll within the ERP system.
Administer Wisconsin Retirement System (WRS) enrollment eligibility, reporting, contribution submissions, and annual reconciliation.
Coordinate payroll tax reporting, annual W-2 processing, and other required payroll filing.
Coordinate the annual Worker’ Compensation payroll and assist with external audit requests.
Provide support to supervisors regarding time reporting, leave reporting, and payroll procedures.
Maintain payroll procedures and internal controls.
Track, monitor, and account for federal and other funding.
Prepare and submit grant reimbursement requests and required financial reports.
Prepare and reconcile journal entries and budget amendments related to grant activity.
Collaborate closely with Grants Coordinator to ensure compliance with grant financial reporting requirements and applicable regulations.
Prepare and post journal entries.
Perform monthly account reconciliations, including bank accounts, balance sheet accounts, and other assigned general ledger accounts.
Assist with month end and year end closing processes.
Prepare financial reports, schedules, and supporting documentation.
Assist with annual financial preparation and audits and discrepancies.
Maintain accurate accounting records and supporting documentation.
Maintain effective internal accounting controls and recommend improvements.
Assist with implementation of financial processes.
Assist with special projects as needed.
Serve as back up for other Business areas.